Workforce Data & Accounts Payable Specialist

The Workforce Data & Accounts Payable Specialist is responsible for facilitating payments from the project level to the Eckerd Accounts Payable team. This role reviews incoming invoices, bills, vouchers, and other financial documents for accuracy and completeness before submitting them to Accounts Payable.

The Workforce Data & Accounts Payable Specialist is also responsible for the collection, organization, and development of customized programmatic and financial reports for multiple contracts within the region. This position serves as the regional liaison for data reporting and works closely with all levels of management, Eckerd corporate offices, and local area funding staff.

• The position performs a variety of project specific AP processing tasks and clerical tasks related to operational and participant expenses.
• Provide data entry for multiple information systems, compile regional programmatic and financial data for monthly, quarterly, and periodic ad-hoc reports. Automate or increase efficiency of existing reports.
• Monitor hard files against data input in database.
• Work with client data and create best practices and procedures. Continuous Quality Improvement of data collection methods and analysis for efficiency and process streamlining purposes.
• Monitor policies and procedures to ensure accuracy and compliance.
• Assist Managers throughout the region by running programmatic reports related to day-to-day operations to ensure internal data base and external state reporting system is accurate and up to date. Support the management team and other internal customers to ensure timely and accurate delivery of data.
• Establish and maintain timely reports to ensure accurate flow of information.
• May provide administrative support to prepare for monthly meetings, statistical research, and data necessary to evaluate program operations.

• Participate in training and development activities as required.
• Participate in the quality improvement and/or data validation process.
• Report any acts, incidents, or conditions that reflect the possibility of inappropriate participant-to-participant or staff-to-participant/family relationships, and/or liable situations.
• Report any use of physical force and all unusual incidents per Eckerd policy and state guidelines.
• Perform other job-related duties as assigned.

Education: High School Diploma or equivalent required.

Experience: Minimum of Two or more years of hands-on experience with state reporting or other online database tracking systems required.

Skills: Demonstrated mastery of Microsoft Office Suite, Database development, queries, and data analysis for reporting and Quality improvement purposes. Ability to effectively communicate both written and verbal. Ability to prioritize workload. Capable of functioning at a fast pace and maintain accuracy and organization while doing so.

Other: Must successfully pass a background screening process, including, but not limited to, state, local, and funder criminal background check requirements. Required to pass a drug screen in compliance with our Substance Abuse and Drug-Free Workplace policy.

Travel: Must be able to drive for business purposes and meet Eckerd's driving requirements, local regional travel is 10% to 20% of the job. Must be able to meet requirements for Eckerd's Auto Insurance and be able to drive for business purposes.

Physical Demands: Requires sitting for approximately 2/3 of each day, ability to move or lift up to 25 pounds.

*This job description is intended to describe the general nature and level of work being performed by a person assigned to this job. It is not to be construed as an exhaustive list of all job duties that may be performed by a person so classified.

About Our Workforce Programs:

Eckerd Connects provides Workforce Innovation and Opportunity Act (WIOA) services through contracts with the U.S. Department of Labor and local workforce boards, partnerships, and strategies to provide and create a career pathway for youth, adults, and dislocated workers. Training services include occupational skills training, customized training, on-the-job training, incumbent worker training, and transitional employment opportunities. We provide youth with development, academic instruction, career & technical education, and access to the 14 WIOA Youth Elements. We establish and develop relationships and networks with large and small employers and their intermediaries as well as develop, convene, or implement industry or sector partnerships.

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Eckerd Connects employees and applicants for employment are covered by federal, state, and local laws designed to safeguard employees and job applicants from discrimination based on race, color, religion, sex, pregnancy, parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other status protected by applicable federal, state, or local laws.

Eckerd Connects is committed to providing equal employment opportunities to all individuals, including individuals with disabilities. We comply with the Americans with Disabilities Act (ADA) and applicable state and local laws by providing reasonable accommodations to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for sincerely held religious beliefs, observances, and practices. Auxiliary aids and services are available upon request to individuals with disabilities. If you need assistance or accommodation due to a disability, please contact adarequest@eckerd.org. Relay Services Dial 711.

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Eckerd Connects is a drug-free workplace and utilizes E-Verify to confirm employment eligibility.