Job Locations
US-TX-Houston
ID
2026-18459
| Category |
Office and Administrative Support
|
Position Type |
Regular Full-Time
|
Work Schedule Status |
On-Site
|
Position Summary
Acuren is currently recruiting for an Executive Administrator for a full time position at our Houston, TX (Galleria) location. This position is an advanced level position that provides comprehensive and administrative support to members of the Executive Leadership Team (ELT) while performing administrative office duties with a high degree of autonomy. The Executive Assistant will be responsible for all facets of maintaining functioning of the corporate office and proactively completing the administrative tasks required, balancing demands of their time, and utilizing extensive administrative expertise to best support the management of critical tasks and information. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
Responsibilities
Office Management
Providing front desk support and ensuring that visitors are treated in a professional and courteous manner
- Receiving and preparing courier packages and processing incoming and outgoing mail
- Ensuring office equipment (e.g.: small appliances, photocopiers, and printers) are operating, arranging for repairs, and ordering office and kitchen supplies
- Overseeing general cleanliness of office, including kitchen and break areas, during business hours
- Serving as the liaison between the Company and property and facilities management
- Performing general administrative tasks such as filing, copying, and scanning as needed
- Facilitating payment of invoices for office-related expenses
Scheduling and Meeting Support:
- Maintaining calendars for and coordinating scheduling of shared office areas, such as board and conference rooms
- Managing complex professional scheduling for senior executives, including meetings, appointments, calls, and other company logistics
- Coordinating and arranging all logistics for meetings, including sending calendar requests to attendees; drafting agendas; developing, compiling, and distributing presentation materials; and recording meeting minutes
- Managing travel logistics and activities for business trips including reservations for transportation, accommodations, and meals, and ensuring executives have all travel itineraries outlining reservation details
Administrative Support:
- Maintaining and refining internal processes that support executive leadership, and coordinating internal and external resources to expedite workflows
- Assisting with special projects and events by conducting research, compiling data, and designing and producing complex documents, reports, and presentations
- Collecting and preparing information for meetings with staff and outside parties, composing and preparing correspondence, maintaining contact lists, and completing expense reports
- Serving as the primary point of contact for internal and external contacts and acting as a liaison between executive leadership and internal/external stakeholders, including clients, board members, and other team members
- Coordinating communication and information flow between executives and various departments within the organization
- Creating and maintaining a process for sharing important information and organizing documents organizing physically and electronically
- Handling confidential information with discretion and professionalism
- Prioritizing and managing multiple tasks simultaneously to ensure timely completion
Other work duties as assigned.
Requirements
KNOWLEDGE, SKILLS & ABILITIES:
- Understanding of corporate records
- Ability to take minimal direction and generate highly comprehensive results
- Ability to maintain a high level of professionalism, credibility, and confidentiality
- Collaborative approach with colleagues, employees, and external contacts
- Strong time management and organizational skills with the ability to effectively manage multiple concurrent demands
- Sound judgment, including the ability to apply established guidelines and criteria in diverse situations
- Superior English literacy, demonstrated excellent communication, interpersonal and conflict resolution skills
EDUCATION & EXPERIENCE:
- A post-secondary degree in Business Administration, or a combination of education and experience
- Minimum of 5 years of related experience supporting executives (experience supporting executives within a public company considered an asset)
- Minimum of 5 years of related experience in front-desk reception and office management
- Proficiency with Microsoft O365, including Word, Excel, PowerPoint, Outlook, OneDrive, and SharePoint
Benefits
- Competitive Salary
- Medical, dental, and supplemental insurance
- 401K Plan
- Paid Holidays
- Paid Time Off
Working Conditions
- Work is performed primarily in an office environment with frequent use of a computer and other standard office equipment
- Extended or irregular hours may be required during peak business periods, special projects, or critical deadlines
- Occasional travel may be required for meetings, training, or business support
- Work involves handling multiple tasks with competing deadlines and frequent interruptions
PHYSICAL JOB REQUIREMENTS & DEMANDS:
-
- Must be able to remain in a stationary position for extended periods of time while working on a computer
- Frequently operates standard office equipment such as computers, phones, printers, and copiers
- Frequently communicates with employees, managers, and external partners, necessitating clear verbal and written communication skillsOccasionally moves or lifts office materials, files, or supplies weighing up to 20 pounds
- Requires the ability to concentrate on detailed work, reviewing and entering information with accuracy for extended periods
Company Overview
Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services.
Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world's largest industrial segments.
Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees. #LI-MH1 |
Acuren
paid time off, paid holidays, 401(k)
Apr 22, 2026