Research Proposal Manager, Research Office (College of Medicine-Phoenix)

An exciting opportunity is available for a highly motivated Research Proposal Manager with pre-award grant experience in the Research Office at the University of Arizona College of Medicine, Phoenix. Reporting to the Director of the Research Office, this position will work with faculty, staff, and administration to oversee the development, preparation, and submission of grant applications, and provide project coordination of extramural proposals from private, federal, and state sources. This includes collaborating with institutions on multi-organizational proposals and routing complete proposal documents to Proposal Support Health Sciences in a timely manner so they can be routed through the UAR system and submitted on time. Work closely with faculty, staff, and administrators to understand university, state, federal, and sponsor policies and procedures as they apply to the proposal process. The successful candidate will have strong grant development and project management skills.

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• Collaborate with Faculty, Proposal Support Health Sciences, and COM-P departments on pre-award proposal submissions.
• Serve as the primary coordinator for pre-award reporting activities, collecting information from PIs, lead researchers, business offices, student trainees, and external stakeholders to ensure accuracy and completeness.
• Ensure that all grant sections are compliant with funding agency requirements.
• Partner with faculty to prepare proposal materials, including, but not limited to, bio sketches, project budgets, current and pending support, conflict of interest/commitment forms, and other required documents, ensuring alignment with institutional goals.
• Work in close collaboration with faculty and staff to provide information to PSHS for UAR routing and submission.
• Draft required college level documents such as F&A waivers, later proposal waivers, cost share commitments letters, letters of commitment/support.
• Review pre-award documents to ensure accuracy and compliance with Federal, State, sponsor, and University guidelines and policies.
• Identify new and potential grant opportunities and ensure that the funding opportunities are provided to relevant faculty, trainees, and teams.
• Assist with proofreading grant applications.
• Create templates for non-federal grant applications.
• Proofread and update NIH and other sponsor required biosketches.
• Develop, maintain, and communicate best practices and processes for the college related to pre-award activities.
• Post-proposal assistance including re-budgeting, coordinating response to sponsor requests for additional information, and submitting additional documents and/or revisions to the sponsor as needed.
• Assist in providing training to faculty, staff, and administrators in partnership with central UA research offices.
• Act as liaison with PSHS, Office of Research and Partnership, and provide policy and procedure interpretation and training to the COMPHX community.
• Collaborate with sponsored program managers to track award progress, coordinate hand-offs, and ensure seamless execution of program objectives.
• Create and deliver reports as needed to track data related to grant activities.
• Continually seek areas for process improvement to increase efficiency and effectiveness.

Knowledge, Skills & Abilities:

• Excellent verbal and written communication skills demonstrating high levels of emotional intelligence.
• Ability to convey accurate, complete information and maintain strict confidentiality when required.
• Proficient in Microsoft Office, Word, Excel, and PowerPoint.
• Demonstrated professional and friendly demeanor interacting with diverse individuals.
• Ability to interact with and assist the public in a professional, courteous, and service-oriented manner.
• Strength with analytical tasks.
• Work well under compressed deadlines.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 5 years of relevant work experience, or equivalent combination of education and work experience.

• Experience in UAccess systems: Research, Financial, Employee, and Analytics.
• Knowledge of policies and requirements of various funding agencies (e.g. NIH, USDA).
• Experience in the development of new grant applications.
• Previous experience working in a higher education environment.
• Demonstrated ability to interact professionally and effectively with investigators, sponsors, and cross-functional teams.

Office of Talent Acquisition

talent@arizona.edu

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).