Department of Medicine Program Coordinator

Job Summary:

The Program Coordinator will collaborate with the Vice Chair of Education and the Vice Chair of Faculty Development and their leadership team. The position will spend 50% of their time being responsible for programming and coordinating all aspects of educational activities run by the Vice Chair of Education in the Department of Medicine. The other 50% of time will support faculty development leadership team and programs under the Vice Chair of Faculty Development.

This position will also act as the first point-of-contact for program inquiries for the Vice Chair of Education and the Vice Chair of Faculty Development and their leadership.

Key Responsibilities:

• Coordinate weekly Department of Medicine Grand Rounds, including the speaker nomination process, scheduling of speakers and visiting professors, visiting professor travel arrangements and expense reimbursements, space and food coordination.

• Coordinate Faculty Education Series, including scheduling of speakers (all internal to CU) and space for events.

• Budget tracking for Grand Rounds and PACE.

• Manage Continuing Medical Education and Maintenance of Certification for DOM education-related activities.

• Coordinate the planning and execution of faculty development and mentorship initiatives, supporting professional growth and continuous learning.

• Manage event planning logistics for Faculty Development and Mentorship programs from pre-event (scheduling, reserving space, coordinating, organizing program materials, sending pre-program communication) to on-site support if applicable (set-up, catering, break-down, debrief) and post-event (follow-up communications, surveys).

• Prepare and send surveys for faculty development and mentorship programs. Analyze data to show impact and outcomes of programs.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 4 days per week on the CU Anschutz Campus and as needed for in-person meetings.

Why Join Us:

The Department of Medicine is the oldest and the largest department within the School of Medicine at the University of Colorado Anschutz Medical Campus. From our humble beginnings in 1883, we are recognized among the top-tier of departments of medicine in the country. With more than 1,000 dedicated faculty and 300 residents and fellows across 15 divisions - we are transforming the future of health care.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Entry Level:

• Bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

Intermediate Level:

• Bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

• One (1) year of professional level experience in an administrative or program support setting.

Senior Level:

• Bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

• Two (2) year of professional level experience in an administrative or program support setting.

• A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Two (2) or more years of experience in a program/event coordinator role for a higher education institution.

• Experience in business administration with an emphasis on relationship development, process implementation, and process improvement.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

• Excellent organization skills and attention to detail.

• Excellent research skills.

• Strong sense of urgency and problem-solving skills combined with the ability to prioritize projects.

• Ability to effectively explain processes and procedures.

• Excellent time management skills with the ability to manage multiple projects.

• Ability to move from one task/duty to another without errors despite frequent interruptions.

• Advanced skills in Microsoft Office Suite.

• Ability to take direction and use independent judgment to coordinate various projects and meet multiple deadlines.

• Demonstrated problem-solving skills.

• Ability to maintain confidentiality.

• Ability to interpret complex rules, regulations, policies, procedures, and guidelines.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Trisha Loftin, trisha.loftin@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by May 7th

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

• Entry Level: $52,374 - $70,181

• Intermediate Level: $56,995 - $76,374

• Senior Level: $61,616 - $82,566

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing non-discrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.