Executive Assistant

Executive Assistant

Enabling Executive Effectiveness Through Trusted Partnership and Operational Excellence
Delivering HighImpact Administrative and Governance Support in a FastPaced Environment

Partner with the best

Baker Hughes is a global energy technology company serving the oil and gas sector across more than 120 countries. The Compliance and Corporate Secretary function plays a vital role in supporting strong governance, regulatory compliance, and ethical business practices across the enterprise. The team works closely with executive leadership, the Board of Directors, and key stakeholders to ensure transparency, accountability, and operational excellence.

Fuel your passion

The Executive Assistant provides highlevel administrative and operational support to the VP, Chief Compliance Officer & Corporate Secretary. This is a highprofile, fastpaced role that requires sound judgment, discretion, and exceptional organizational skills. The position enables executive effectiveness by managing complex schedules, coordinating governance activities, and supporting critical meetings and deliverables. By anticipating needs and navigating competing priorities, the Executive Assistant plays a key role in ensuring seamless execution across compliance, legal, and corporate governance activities.

As an Executive Assistant, you will be responsible for:
* Exercising strong judgment and discretion in prioritizing requests, managing competing deadlines, and escalating issues appropriately.
* Managing complex calendars and schedules, proactively identifying and resolving conflicts and preparing materials in advance of meetings.
* Coordinating domestic and international travel, including itineraries, logistics, and preparation and submission of expense reports.
* Scheduling and supporting Board and committee meetings by coordinating calendars, preparing agendas and materials, and tracking followup actions.
* Supporting key corporate events, annual meetings, and external meetings with investors, Board members, and other stakeholders.
* Tracking and helping drive completion of key deliverables across the team, ensuring deadlines and commitments are met.
* Preparing, coordinating, and managing execution of documentation requests and other timesensitive materials.
* Coordinating notarizations and related documentation, including scheduling signings, preparing required materials, and tracking completion; serving as a commissioned Notary Public or obtaining Notary and eNotary commission as required.
* Managing departmental budget and spend, including tracking expenses against the approved budget and serving as the point of contact for invoice management; setting up and managing matters in Legal Tracker, liaising with law firms on invoice questions, reviewing invoices for accuracy, and ensuring timely processing and resolution.
* Organizing and maintaining electronic and physical files, records, and documentation in accordance with internal standards.
* Working in the office a minimum of three days per week, independently or alongside colleagues who are hybrid or remote.
* Performing additional duties and special projects as assigned.

To be successful in this role you will:

* Have a bachelor's degree or equivalent work experience.
* Have a minimum of 5 years of experience as an Executive Assistant, preferably within a multinational organization.
* Have experience supporting senior executives, Boards, or Corporate Secretary functions, which is preferred.
* Have advanced technology skills and strong digital literacy, with the ability to quickly adapt to new systems and tools.
* Demonstrate a calm, positive, and solutionsoriented approach when navigating new challenges and highpressure situations.
* Have strong organizational skills with excellent written and verbal communication abilities.
* Have high personal integrity and sound judgment, with the ability to discreetly handle highly confidential and sensitive information.
* Have advanced proficiency in M365 applications (Outlook, Word, Excel, PowerPoint), with the ability to produce executiveready materials.
* Be highly analytical with exceptional attention to detail and a strong commitment to accuracy.

Work in a way that works for you

We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer the following flexible working patterns:
One of our core values as a business is collaboration and, as such, whilst flexible work options are available, we believe there is a strong benefit to having our teams regularly colocated in the office to enable effective communication, alignment, and support.

Working with us

Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged and able to bring their whole authentic selves to work. We invest in the health and wellbeing of our workforce, train and reward talent and develop leaders at all levels to bring out the best in each other.

Working for you

Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow, we know we have to push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their input. Join us, and you can expect:
Contemporary worklife balance policies and wellbeing activities
Comprehensive private medical care options
Safety net of life insurance and disability programs
Tailored financial programs
Additional elected or voluntary benefits

This position requires valid work authorization in the country of employment. The employer is unable to sponsor work authorization for this role at any time.