New

Executive Assistant

TEKsystems
$80,000.00 - $95,000.00 / yr
medical insurance, dental insurance, life insurance, vision insurance, parental leave, paid time off, paid holidays, tuition reimbursement, 401(k), retirement plan, profit sharing

May 08, 2026
This role supports senior leadership by handling day-to-day administrative, operational, and personal tasks. You'll manage busy calendars, coordinate meetings and events, assist with travel, and act as a key point of contact across internal teams and external partners. What You'll Be Responsible For: Executive Support * Manage calendars, schedule meetings, and coordinate board meetings * Handle incoming calls, emails, and mail * Draft, edit, and send executive and company communications * Order meals for meetings and keep office hospitality supplies stocked * Assist with document notarization when needed Foundation Support * Respond to donation requests and route or decline as appropriate * Coordinate board meetings and maintain records * Manage charitable payments and track foundation expenses * Help organize participation in charity events Sales & Corporate Events * Plan and coordinate offsite events like golf outings, meetings, and visits * Manage invitations, RSVPs, and travel logistics (flights, hotels, transportation) * Support event execution (catering, name badges, large group reservations) * Assist sales leadership with documentation, contracts, and materials * Maintain distributor records and internal systems * Support VIP visits, holiday mailings, and trade show coordination Office Administration * Order supplies and coordinate equipment repairs * Maintain shared spaces like breakrooms and kitchens * Help route and track customer product issues Family Office Support * Coordinate personal travel and detailed itineraries * Manage and track personal expenses and bills * Maintain records for vehicles, licenses, and important documents * Assist with gifts, flowers, and holiday mailings * Organize financial documents for tax prep * Coordinate with household vendors and track property-related needs * Keep secure records (passwords, documents) and monitor emails for action items Legal & Compliance Support * Assist with real estate and legal document processing * Prepare, notarize, scan, and send legal paperwork * Support scheduling for legal-related meetings (patents, trademarks, etc.) * Track expenses like loans, utilities, and taxes What They're Looking For: * 10+ years of executive assistant experience supporting senior leaders * Strong organization skills and attention to detail * Ability to handle confidential information professionally * Experience with event planning, travel coordination, and expense tracking * Strong communication and writing skills * Comfortable with Microsoft Office, SharePoint, and standard systems * Notary certification is a plus * Background supporting accounting or legal teams is a plus Job Type & LocationThis is a Permanent position based out of Fitchburg, WI. Pay and BenefitsThe pay range for this position is $80000.00 - $95000.00/yr. Health & Wellness Medical Insurance (Quartz Health) - Three plan options (HMO and POS) offering innetwork and outofnetwork flexibility, telehealth access, behavioral health coverage, and prescription benefits Health Reimbursement Account (HRA) - Companyfunded account that helps offset deductible expenses when enrolled in a Quartz medical plan Dental Insurance (Delta Dental) - $0 premium coverage with preventive care at no cost, 100% coverage for basic and major services, and orthodontia coverage Vision Insurance (EyeMed) - Lowcost materialsonly plan with annual allowances for frames, lenses, or contacts Onsite UW Health Employee Clinic - Nocost office visits for employees and dependents enrolled in Quartz medical plans Employee Assistance Program (LifeMatters) - Free, confidential support for mental health, financial planning, legal assistance, child/elder care, and wellness resources Annual Wellness Initiative - Premium discounts for completing wellness activities Financial & Retirement 401(k) Retirement Plan (Empower) Automatic enrollment at 5% (escalates annually) Company match: 20% of the first 5% contributed (up to 1% of pay), immediately vested Profit Sharing - Annual company contribution tied to company performance Flexible Spending Accounts (FSA) - Medical and Dependent Care options with taxadvantaged savings Income Protection & Insurance Basic Life & AD&D Insurance - Companypaid coverage equal to 2x annual salary (up to $500,000) Optional Life Insurance - Voluntary coverage for employees, spouses, and dependents ShortTerm Disability / Salary Continuation - Up to 100% of salary for up to 26 weeks LongTerm Disability - 60% of salary (up to $10,000/month) after 180 days Voluntary Coverage Options - Critical Illness, Accident, and Hospital Insurance Paid Time Off & Work/Life Balance Paid Time Off (PTO) - Combines vacation and sick/personal time; increases with tenure Paid Holidays - Includes major U.S. holidays plus additional companyobserved days Parental Leave Birthing parents: Up to 12 weeks paid Nonbirthing parents: Up to 4 weeks paid Bereavement Leave & Jury Duty Pay Lifestyle, Learning & Extras Onsite Fitness Center - Complimentary access for employees and spouses Tuition Reimbursement - Up to $5,250 annually after 90 days of employment Career Development & Learning Programs Employee Product Discounts - Reduced pricing on products Vision & Safety Shoe Reimbursement - Up to $50 annually (rollable up to 3 years) Scholarship Program - Annual scholarships for employees' dependents Employee Events & Discount Programs Eligibility & Enrollment Benefits available to employees regularly scheduled for 30+ hours/week Voluntary benefits begin on the 31st day of employment Open Enrollment held annually in November Workplace TypeThis is a fully onsite position in Fitchburg,WI. Application DeadlineThis position is anticipated to close on May 15, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.