Operations Assistant

We have a fantastic opportunity available as an Academic Operations Assistant to join a growing team with a well-established higher education institution. This position is responsible for providing support to the College Academic Leaders and Faculty within the University.

This position supports processes and administrative operations that include general administration, calendaring, expense processing, faculty payroll, faculty hiring, and support.

Work Model: This role will start 100% remote before transitioning to hybrid in 09/2026

Schedule: Monday-Friday 9am-6pm (there may be some flexibility once trained)

Pay: $23-24/hr to start with room for growth

Employee Benefits: We offer weekly pay, medical insurance, dental insurance, vision insurance, life insurance, 401k, short-term disability, employee discounts, career advancement opportunities, and so much more!

Day in the Life -

• Support logistics, create agendas, and take notes for college meetings
• Create and submit expense reports and invoices to appropriate departments for reimbursement
• Monitor and manage list serves, Turnitin.com, textbook orders, and portfolio information
• Assist in the preparation of licensure, field training, and higher learning commission information/materials
• Maintain information for course catalog, databases, annual reports, and course rosters
• Facilitate responses in college email role accounts
• Answer incoming and making outbound calls, and prepare other materials via Word, PowerPoint, and Excel for meetings and other events
• Order supplies and keep all office equipment operational
• Monitor payroll: investigate and reconcile payroll errors and find solutions
• Enter manual payments and complete monthly payroll audits
• Support the faculty hiring process; compile and distribute New Hire Paperwork documents to potential faculty members as needed and prepare personnel files for new faculty
• Serve as point of contact if potential faculty members have questions about paperwork and assist with paperwork as needed
• Schedule new faculty orientation for new faculty members in collaboration with CFE

Keys to Success -

• 1+ years of professional work experience preferably in the Online Higher Education industry
• Confident in utilizing Excel including sorting and filtering data
• Bachelor's degree or equivalent experience, in business, operations, or a related field
• Creative, innovative, and able to work independently on several projects simultaneously with little or no supervision
• Ability to handle sensitive and private company matters confidentially and with integrity
• Skilled in MS Office Suite
• Successful experience in relationship management across a range of partners
• Conduct healthy communications and collaborations internally and externally
• Strong communication, facilitation, organizational, negotiation, and interpersonal skills

Hunter Hamilton is a high-performance professional search firm specializing connecting finance, HR, operations, and legal talent with leading employers.

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