Administrative Specialist

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

The UGA Carl Vinson Institute of Government - Who We Are
As a Public Service and Outreach unit at the University of Georgia, the UGA Institute of Government contributes directly to the university's overarching public service mission of improving people's lives by helping to create jobs and prosperity, developing leaders, and addressing critical issues. This public service mission, and the Institute of Government's role in its success, is at the heart of UGA's land-grant and sea-grant mission to serve the State of Georgia and its residents.

We have a team of experts who inform, inspire, and innovate every day so that governments, large and small, can be more efficient and responsive to their citizens, address current and emerging challenges, and serve the public with excellence. We are uniquely positioned to provide impartial support to local governments and state agencies and convene multidisciplinary and intragovernmental groups to plan for and address many of the challenges faced by communities across Georgia.

Our areas of expertise and focus include workforce and economic development; infrastructure and community resilience; government operations and organizational effectiveness; measuring and reporting on impact and outcomes; building skills, knowledge and capacity of government leaders and teams; and maximizing technology and data for governments and their leaders.

Whether it is through our award-winning PROPEL (Planning Rural Opportunities for Prosperity and Economic Leadership) program for rural communities, our CyberArch student program that helps Georgia communities increase their cybersecurity, our efforts to build a visionary plan for military and community partnerships to spur economic prosperity and resilient infrastructure, our financial management certificate program to build the capacity of public officials, or hosting educational events about e-mobility strategies for local governments .... We Know Georgia. Fulfilling our land-grant and sea-grant mission to serve the State of Georgia is more than a project. It's our purpose.

We are growing and excited to add individuals to our team who share our commitment to public service - building stronger communities, inspiring economic resilience, and improving quality of life for communities across Georgia and beyond.

Our Culture - How We Operate
We disseminate knowledge through research, scholarship, and instruction. We collaborate internally across our areas of expertise and across the university with academic researchers to bring best practices and expert insights to the governments and communities we serve. We are committed to fielding a team of experts who have a variety of professional and academic experiences and are grounded in our culture of excellence and approach our work with Georgia's governments in a comprehensive and objective fashion.

Normal business hours are M-F, 8-5.

Position is located at Fort Benning Installation:
Directorate of Public Works
6605 Meloy Dr
Fort Benning, GA 31905
Columbus Area

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

This position provides complex administrative and secretarial support for the Institute of Government's faculty and staff working onsite at Fort Benning, Georgia. Roles and responsibilities include assisting the Fort Benning Defense Community Resilience Program staff with on and off installation work associated with the installation and surrounding community project management. This role is responsible for coordinating day-to-day administrative operations, including managing calendars, scheduling meetings, coordinating travel, and supporting general office functions. The position requires the ability to prioritize multiple tasks and manage communications effectively across various platforms. Additional responsibilities include organizing and maintaining documentation, tracking reports, developing agendas, supporting meeting logistics, research, note-taking, and drafting materials such as memos, summaries, and mass distribution emails.

* Strong verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.
* Ability to maintain accurate and complex records, with strong attention to detail and organization skills.
* Demonstrated ability to manage multiple tasks, prioritize effectively, and adapt in a fast-paced environment.
* Proficiency in Microsoft Office Suite (Outlook, Word, Excel), Adobe, and QuickBooks.

Lift/carry/move boxes or equipment up to 20-35 lbs. Sit at computer for long periods of time.

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Administrative Operations:
Performs general administrative functions, including managing office supplies, coordinating mail and shipments, answering phones, and providing day-to-day operational support.

Program Coordination & Compliance Support:
Serves as the point of contact for assigned programs, ensuring effective coordination, participant support, and accurate tracking of program activities. Maintains program records, supports compliance requirements, and coordinates with external partners to support program execution. Assists with tracking financial and program-related data in accordance with established procedures.

Project & Event Support:
Supports project and event execution by coordinating logistics, attending meetings, documenting discussions, action items, and assisting with site visits and data collection as needed. Assists in planning and coordinating meetings, training, and events.

Staff & Operational Support:
Provides administrative support to faculty and staff, including processing expense reports, coordinating travel and required documentation, maintaining records, and supporting internal processes in accordance with UGA policies and procedures.

Inventory & Equipment Management:
Manages inventory and coordinates maintenance of Institute vehicles and equipment at Fort Benning to ensure operational readiness.