Information Technology - Project Coordinator

Duration: 7-8 Months Assignment (Part-Time)

Candidate can be 100% remote. Prefer candidate to work Tuesdays and Thursdays, but schedule can be flexible. Hours can fluctuate between 10-15 hours week.

Job Description:

The Project Coordinator provides day-to-day project management and administrative support for a multi-stakeholder research dissemination project. This role coordinates schedules, meetings, deliverables, documentation, and partner communications so the project team stays aligned and work progresses on time.

• Project coordination: Maintain project plans, timelines, and action-item trackers; follow up with owners to support on-time completion of deliverables.
• Meeting and agenda management: Schedule recurring and ad hoc meetings; draft agendas with the project lead(s); capture notes/decisions; publish action items and next steps.
• Partner and stakeholder coordination: Support communications with internal and external partners; track points of contact and engagement status.
• Documentation and file management: Organize project files; maintain version control for key documents; ensure meeting notes, decisions, and key materials are easy to locate.
• Review and approval support: Help route drafts for internal review, track feedback, and consolidate comments for the project team.
• Light research and quality checks: Support basic desk research, formatting, proofreading, and consistency checks for memos, slides, and draft deliverables.
• Dissemination and event support: Assist with planning logistics for briefings, workshops, or convenings (virtual or in-person), including run-of-show documents, participant lists, and follow-ups.
• Administrative support: Track tasks and other project paperwork; support preparation of routine status updates.

Qualifications:

• 2 years of experience in a project coordinator, program coordinator, or administrative project support role (research, policy, or nonprofit experience a plus).
• Strong organizational skills and attention to detail; ability to manage multiple workstreams and deadlines.
• Excellent written and verbal communication skills, including clear meeting notes and professional partner correspondence.
• Comfort working with ambiguity and proactively surfacing risks, dependencies, and schedule conflicts.
• Ability to handle confidential information with caution.
• Proficiency with Microsoft 365 tools (Outlook, Teams, Word, Excel, PowerPoint); experience with SharePoint and project trackers (e.g., Smartsheet, Planner) preferred.
• Must have strong organization skills and attention to detail. Must have excellent written and verbal communication skills, including clear meeting notes and professional partner correspondence.

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.