Office Management Assistant - California National Security Products Center, Onsite

Sandia National Laboratories is the nation's premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide
• Extraordinary co-workers
• Some of the best tools, equipment, and research facilities in the world
• Career advancement and enrichment opportunities
• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)
• Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov

*These benefits vary by job classification.

We are seeking multiple Office Management Assistants to provide administrative support for several teams within the California National Security Products Center. Our Office Management Assistants are the face of their departments and maintain a professional demeanor in a dynamic and busy environment. You will work independently and as part of a team, exercising initiative and managing multiple issues simultaneously, while handling constantly changing priorities.

On any given day, you may be called on to:

• Provide administrative support to managers and groups that work a combined schedule of remote and onsite work schedules.
• Maintain multiple calendars, answer phone calls, make travel arrangements to include clearance requests/submittals to other sites, submit travel expense reports, coordinate timely submittal of timecards, and arrange meetings which include teleconferencing and videoconferencing.
• Assist with running meetings and may be asked to collect and distribute minutes.
• Provide Classified accounting specialist (CAS) duties (training provided).
• Serve as the information source on organizational policies and procedures
• Assist with new hire onboarding including setting up new offices and assisting with office moves.
• Order office supplies and other purchases as needed, collect and distribute office mail, assist with property and training coordination.
• Arrange tours and coordinate accommodations for visitors from federal agencies, visiting managers, and other senior leadership (as needed and allowed per new federal guidelines).
• Coordinate candidate interview schedules and travel.
• Other responsibilities include preparing presentations, providing helpdesk support, coordinating permitted activities, submitting badge requests, and providing support to security escort services.
• Track the status of the organization's environmental health and safety self-assessments and findings.
• Collaborate closely with Center admins and partner with administrative staff division-wide, labs-wide (CA and NM), and with external stakeholders to foster a cooperative environment and ensure Center success.
• Support the 8400 OMA team on center-level projects and provide temporary backup to other assistants as needed to maintain full coverage for 8400.

Due to the nature of the work, the selected applicant must be able to work onsite at the Livermore, CA facility.

Applicants on this requisition may be interviewed by multiple organizations at Sandia National Laboratories.

$66,100 - $106,000

*Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications, and application of any approved geographic salary differential.

• High school diploma plus three or more years of directly related experience or equivalent combination of education and experience.
• Proficient with Microsoft Word and Outlook.
• Ability to obtain and maintain a DOE Q-level security clearance as well as an elevated clearance (e.g. sigma 14 and/or SCI level security clearance).

• Good interpersonal and communications skills.
• Proven experience handling sensitive information.
• Experience providing administrative support (this includes supporting remote staff and/or managers).
• Proficient with all of Microsoft Office including Excel, PowerPoint and other web-based applications.
• Active DOE security clearance (L or Q), or equivalent.
• Experience working in a fast paced, dynamic environment.

The California National Security Products Center provides design engineering, qualification, product realization, sustainment, and advanced development for a suite of national security products. Our work supports the Laboratories purpose: develop advanced technologies to ensure global peace.

This posting will be open for application submissions for a minimum of three (3) calendar days, including the 'posting date'. Sandia reserves the right to extend the posting date at any time.

Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.