Facilities Services Manager

As a Facilities Services Manager, you will be responsible for managing employee workspace, improving operational functions and integrating technology for the betterment of our teams and operations. In role, you will be responsible for the Integrated Workplace Management System (IWMS) within the Naperville, Illinois and St. Paul and Eagan, Minnesota corporate campuses. The ideal candidate will leverage technology and modern space planning concepts to ensure optimal use and efficiency of our corporate campuses. Additional responsibilities include identifying and implementing improvements in other Facilities functions across campuses.

What you will do:

Primary responsibility is to efficiently leverage existing space across our campuses to support the evolving growth and office requirements across our campuses.

• Space Planning: Develop and implement space plans that support Ecolab's goals and operational requirements, which could include leveraging AutoCAD software to assist in space planning.

• Strategic Focus: Evolve space management into the discipline of the future by bringing together technology, people and sustainability to orchestrate how physical spaces flex and respond to organizational needs.

• Stakeholder Engagement: Collaborate with various departments to understand their space requirements and provide solutions that align with their needs with a modern office utilization mindset.

• Data Management: Maintain accurate records of space usage, occupancy, and other relevant data. Use this data to forecast future space needs and make informed decisions.

• Vendor Management: Manage relationships with external vendors and contractors, ensuring they deliver services in line with agreed terms.

• Furniture Stock: Manage furniture inventory to meet the current site standards.

• Conduct internal space audits of office areas to ensure adherence to corporate policies and standards.

• Facility Management: Oversee the maintenance and management of physical spaces, ensuring they meet health, safety, and regulatory standards.

• FM:Interact Administrator - IWMS

• Support and coordinate building information including the overall integrity of all corporate building-related information and associated reporting.

• Provide oversite of the maintenance work order system including partnering with Facilities Management team to administer preventative maintenance standards and cadences within work order system.

• Lead projects for system updates and improvements.

• Deliver basic IWMS training to facilities management personnel to ensure consistent system use.

• Ensure all relevant drawings are current and maintained, accurate space reports are generated on a regular basis and serve as the central point of contact regarding the space information solution for the corporate campuses.

• Communicate with project management, space management and move management for AutoCAD needs

• Proactively generate needed reports and analyses on space, including managing, reporting and archiving space allocation data.

• Provide allocation data in accordance with BOMA Space Allocation Process.

• Maintain standards for information exchange for use with service providers who use CAD applications to do design intent, construction documents, and / or as-built representations.

• Logging and tracking all on-demand and pre-scheduled maintenance activities including preventative maintenance.

• Identify metrics for both maintenance and space management to promote continuous improvement.

• Provide up to date floor plans.

• Coordinate WorkDay database needs including working with the daily data feed to correct errors and discrepancies.

• Other duties

• Partner with other vendors or other internal resources to support upcoming facility needs.

• Other duties as assigned including supporting ad hoc facilities needs.

Minimum Qualifications

• Education: Bachelor's degree in interior design, Facilities Management, or a related field.

• Experience: A minimum of 5 years of experience in space planning and facility management.

• Technical Skills: Proficiency in AutoCAD software and other space planning tools. Understanding of project management principles.

• Analytical Skills: Ability to analyze data and use it to inform space planning decisions. Strong problem-solving and critical-thinking skills.

• Communication Skills: Excellent verbal and written communication skills. Ability to present ideas clearly and influence decisions of various leaders.

• Attention to Detail: High level of accuracy and attention to detail in all work.

• Effectively work with all levels of management, peers, associates, and tenants to resolve problems and meet needs with a customer service mindset.

• Sustainability Knowledge: Understanding of sustainable design principles and practices in facility management.

• Team Player: Ability to work collaboratively in a team environment and manage multiple projects simultaneously.

• Future Trends: Understanding of the growing trends of the FM landscape; the cutting edge of transformation, evolving in tandem with technological advances, sustainability imperatives, and shifting workplace dynamics.