Labor & Timesheet Management Coordinator

Acentra Health exists to empower better health outcomes through technology, services, and clinical expertise. Our mission is to innovate health solutions that deliver maximum value and impact.

Lead the Way is our rallying cry at Acentra Health. Think of it as an open invitation to embrace the mission of the company; to actively engage in problem-solving; and to take ownership of your work every day. Acentra Health offers you unparalleled opportunities. In fact, you have all you need to take charge of your career and accelerate better outcomes - making this a great time to join our team of passionate individuals dedicated to being a vital partner for health solutions in the public sector.

Acentra Health is looking for a Labor & Timesheet Management Coordinator to join our growing team.

Job Summary:

The Labor Coordinator / Timekeeping Specialist administers timekeeping and labor charging compliance for a 3,000-employee government contracting workforce, including SCA-covered, salaried, and hourly employees. This role ensures accurate and timely time entry within UKG and proper labor coding aligned with Deltek Costpoint project structures and DCAA expectations.

The position supports payroll and timekeeping processes designed to meet government contracting compliance standards, including CMS audit expectations and Service Contract Act (SCA) requirements. Responsibilities include maintaining accurate documentation, supporting labor charging integrity, enforcing timekeeping controls, and ensuring payroll costs are allocable, allowable, and properly recorded.

Responsibilities:

• Monitor daily timekeeping compliance across exempt, non-exempt, and SCA-covered employees
• Review and resolve timekeeping issues, including missing time entries, late approvals, incorrect labor codes, and post-approval corrections
• Ensure SCA employees charge time consistent with wage determinations and assigned labor categories
• Run compliance exception reports prior to payroll processing to identify and resolve discrepancies
• Coordinate labor corrections with supervisors and maintain documented approval trails
• Support onboarding and offboarding activities in UKG and Costpoint, including new hire setup, terminations, and daily updates in Costpoint
• Train employees and managers on timekeeping policies and government compliance requirements
• Maintain documentation and record retention in accordance with audit standards
• Support accurate labor postings in Costpoint and ensure timely external labor tracking updates
• Read, understand, and adhere to all corporate policies including policies related to HIPAA and its Privacy and Security Rules.

The list of responsibilities is not intended to be all-inclusive and may be expanded to include other education- and experience-related duties that management may deem necessary from time to time.

Required Qualifications

• 3+ years of timekeeping or payroll support experience, preferably in a government contracting environment
• Hands-on experience with Deltek Costpoint timekeeping
• Working knowledge of project labor coding structures within Costpoint
• Experience supporting non-exempt timekeeping and overtime compliance
• Strong understanding of SCA timekeeping requirements and compliance sensitivity

Preferred Qualifications

• Experience supporting DCAA, CMS, or other government audits
• Familiarity with FAR timekeeping requirements and labor charging controls
• Experience working in a multi-state, multi-contract environment

Why us?

We are a team of experienced and caring leaders, clinicians, pioneering technologists, and industry professionals who come together to redefine expectations for the healthcare industry. State and federal healthcare agencies, providers, and employers turn to us as their vital partner to ensure better healthcare and improve health outcomes.

We do this through our people.

You will have meaningful work that genuinely improves people's lives across the country. We are a company that cares about our employees, and we give you the tools and encouragement you need to achieve the finest work of your career.

Benefits

Benefits are a key component of your rewards package. Our benefits are designed to provide you with additional protection, security, and support for both your career and your life away from work. Our benefits include comprehensive health plans, paid time off, retirement savings, corporate wellness, educational assistance, corporate discounts, and more.

Thank You!

We know your time is valuable and we thank you for applying for this position. Due to the high volume of applicants, only those who are chosen to advance in our interview process will be contacted. We sincerely appreciate your interest in Acentra Health and invite you to apply to future openings that may be of interest. Best of luck in your search!

~ The Acentra Health Talent Acquisition Team

Visit us at https://careers.acentra.com/jobs

EEO AA M/F/Vet/Disability

Acentra Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, status as a protected veteran or any other status protected by applicable Federal, State or Local law.

Experience in Lieu of Degree

For non-clinical roles, or when not required by the contract specifically, the Company acknowledges that practical, hands-on experience can provide skills and competencies equivalent to formal education. As such, in cases where a Bachelor's degree may be required, the Company will accept a minimum of six (6) years of directly relevant professional experience in lieu of a degree. In instances where the candidate has an Associate's degree, the Company will accept a minimum of three (3) years of directly relevant professional experience in lieu of the Bachelor's degree.

Compensation

The pay for this position is listed below.

"Based on our compensation philosophy, an applicant's position placement in the pay range will depend on various considerations, such as years of applicable experience and skill level."