Administrative Operations Manager

Reporting to the Director of Maintenance and Alterations, the incumbent is responsible for comprehensive administrative, operational, and analytical support to the Director and Assistant Directors on department-wide operations, staffing coordination, project lifecycle management, and financial monitoring. Provide assistance to the Facilities Management Finance Office in the preparation of the annual projected budget and end-of-year fiscal reconciliation. Monitor and analyze financial trends and operational data to support leadership decision-making. Serve as support liaison with Campus HR and coordinate recruitment, position management, and headcount tracking activities. Oversee departmental review and closure of projects and work orders in Maximo, ensuring accurate financial reconciliation and compliance with campus reporting requirements. Perform advanced data mining and analysis using enterprise systems (Maximo, UCPath, Kronos, Laserfiche, DocuSign) to identify trends, inefficiencies, and improvement opportunities. Support continuous process improvement initiatives across administrative and operational workflows. Oversee vehicle utilization program for all of Facilities Management and vehicle/equipment databases. In addition, oversee the departmental phone systems, including telephone service requests.