Undergraduate Program and Office Coordinator, Mathematics Department

The Department of Mathematics at the University of Virginia College and Graduate School of Arts and Sciences is seeking applicants for the Undergraduate Program and Office Coordinator position. This position plays a central role in the day-to-day administration of the department's undergraduate program and the business office.

UVa math faculty are internationally recognized experts in their fields of expertise. For more information about the Department of Mathematics, visit this link.

Responsibilities

This successful candidate will be expected to:

Serve as the department Undergraduate Coordinator

• Provide direct support to the Director of the Undergraduate Program (DUP) and work in tandem with the department's course scheduler.
• Oversee confidential student records in the Student Information System (SIS); auditing them regularly to ensure that students are properly enrolled and are meeting key deadlines and milestones for their programs.
• Serve as the primary point of contact for enrolled students and prospective students. Manage the general dissemination of program information.
• Audit and confirm that students have met all degree requirements and are eligible for graduation.

Serve as the Office Coordinator

• Oversee daily office operations, that includes tracking department parking spots, maintaining office keys and office machines.
• Organize and schedule department functions.
• Arrange travel for department visitors and process expense reimbursements.
• Managing and onboarding business office student workers.
• Maintain and organize the supply room. Track inventory and purchase office supplies as needed.
• Develop office policies and procedures.
• Manage special projects as they come up and support academic coordinators and fiscal staff as needed.
• In addition to the above job responsibilities, other duties may be assigned.

Minimum Qualifications

Education: High School Graduate or equivalent.

Experience: 3+ years of relevant experience.

Preferred Qualifications

• Experience documenting procedures.
• Purchasing and Supply management experience.
• Strong working knowledge of UVA Software: SIS, SAFM and Workday. High level proficiency in MS Word and Outlook, Canva, as well as cloud-based document management (Microsoft Office OneDrive, Box, Smartsheet).

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Anticipated Hiring Range: $26.00 - $30.00, commensurate with experience.

Position Type & Work Location

• This is a non-exempt-level, benefited position. Learn more about UVA benefits.
• This position is based in Charlottesville, VA, and must be performed fully on-site.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application review will begin after May 26, 2026. Preference will be given to applications received by this date. The position will remain open until filled.

Additional Requirements

• Background checks will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online, by searching for requisition number R0083687. Complete an application with the following documents:

• Resume
• Cover Letter - must be included to be considered. Cover letter should include your interest in the position and how your relevant experience pertains to this position.

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants may search and apply for jobs on theUVA Internal Careers website.

Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

For questions about the application process, please contact Karon Harrington, fak3ph@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.