Operations & Billing Specialist - Houston, TX

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RelaDyne is the nation's leading automotive, industrial, and commercial lubricants provider and a trusted partner for reliability services. We're more than just a distributor-we're a team dedicated to innovation, service excellence, and growth.

We are seeking an Operations & Billing Specialist to support the successful execution of service projects, billing activities, and customer operations. This role serves as a critical link between sales, field operations, finance, and customers to ensure projects are completed efficiently and invoices are processed accurately and on time.

The ideal candidate has experience in billing, accounts receivable, project coordination, or operational support and enjoys working in a fast-paced environment where attention to detail and organization are essential.

Why Join Us

• Competitive pay: $28-$33 per hour
• Full-time, onsite, Monday-Friday schedule
• Medical, dental, and vision insurance
• Company-paid life and disability insurance
• 401(k) with company match
• Paid time off and company holidays
• Career growth opportunities within a growing national organization
• Collaborative and team-oriented culture
• Exposure to operations, finance, and project management functions

What You'll Do

Operations & Project Coordination

• Coordinate service schedules, work orders, and project timelines
• Track project progress and ensure timely completion of service activities
• Partner with field operations and service teams to support execution and customer satisfaction
• Maintain accurate information in company systems to support planning, reporting, and visibility
• Communicate project updates and status information across internal teams and customers

Billing & Accounts Receivable Support

• Support invoicing and billing activities to ensure accuracy and timeliness
• Review customer purchase orders and validate billing requirements
• Assist with invoice generation, reconciliation, and discrepancy resolution
• Support order-to-cash (O2C) processes from project completion through payment collection
• Partner with operations and finance teams to ensure accurate revenue capture and reporting

Customer & Administrative Support

• Process quotes, order entries, and service-related documentation
• Coordinate equipment orders, rentals, and logistics as needed
• Respond to customer and internal inquiries in a professional and timely manner
• Maintain accurate records and documentation within company systems

What We're Looking For

• 2+ years of experience in billing, accounts receivable, project coordination, operations support, or a related field
• Experience supporting invoicing, collections, or order-to-cash processes preferred
• Strong attention to detail and ability to identify and resolve discrepancies
• Experience working with ERP, CRM, or business management systems (Sage experience preferred)
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong organizational, communication, and problem-solving skills
• Proficiency in Microsoft Office, including Excel, Outlook, and Word
• Customer-focused mindset with the ability to work effectively across multiple departments

Preferred Qualifications

• Experience in industrial services, distribution, construction, manufacturing, or field service environments
• Familiarity with project-based billing and service operations
• Experience supporting revenue recognition, billing audits, or reconciliation activities

At RelaDyne, you'll find more than just a job-you'll discover a career with a company that values people, teamwork, and growth. Apply today and join the team driving the future of reliability.

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Equal Opportunity Employer/Disability/Veterans

RelaDyne and its affiliates is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ethnicity, sex, age, gender identity, sexual orientation or identity, genetic information, status as a protected veteran, status We are committed to accessibility. If you need assistance completing the application process or would like to request an alternative method of applying, please contact us.

Keywords: Accounts receivable, AR, billing, invoicing, invoice processing, order-to-cash, O2C, revenue tracking, financial reconciliation, billing accuracy, PO validation, project coordination, service coordination, operations support, scheduling, work order management, customer operations, ERP systems, Sage, CRM systems, data entry, reporting, Microsoft Excel, cross-functional coordination, sales support, field operations support, process improvement, detail-oriented, fast-paced environment, administrative support, operations coordinator, billing coordinator, project scheduler