Admin Support Specialist

The Admin Support Specialist provides full administrative support for University Police and Public Safety. The employee provides support in managing calendaring, travel authorizations/reimbursement paperwork, financial paperwork and reporting, and confidential projects. This position requires constant professional-level interaction with university students, staff, faculty and visitors. Additionally, this position assists with aspects of office management and related record keeping, accounts payable and receivable for all areas of Police and Public Safety.

The Admin Support Specialist shall be trained and competent in all University Police programs and operation. The employee must complete yearly in-service training as well as any other certifications needed. Assist with the management of the agency motor fleet, including invoicing, billing and coordinating maintenance. The employee in this position is expected to maintain confidentiality and discretion.

Strong written and verbal communications skills, experience with various office technologies such as Word, Excel, Access, Google Suite, Adobe, PowerPoint, and website maintenance.

The employee in this position must be a Notary Public in North Carolina or be able to obtain such certification.

This position is considered essential personnel.

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Typical hours are Monday through Friday from 8:00 a.m. to 5:00 p.m. However, to meet the department's needs, evenings, weekends, mandatory staffing days, or early mornings may be needed

Applications must be submitted online no later than 11:59 p.m. ( EST) on the closing date for each specific position. Please note that any documents submitted to Human Resources or the hiring departments become property of UNC Asheville and will not be returned. Official verification from each college/university you have attended are required upon employment, and will be requested directly from the college/university by Human Resources or from the National Student Clearinghouse. Any expense will be the responsibility of the employee. Educational degrees must be from an appropriately accredited institution. If no applicants apply who meet the required competency and training and experience requirements, management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. It is the policy of UNC Asheville to conduct pre-employment background investigations on all candidates selected for employment. If hired, the candidate will be required to submit proof of eligibility to work in the United States. New employees are paid only by direct deposit to the financial institution of their choice.

UNC Asheville uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.

All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.

The UNC Asheville Annual Safety Report is available online at UNCA Safety Report. For more information please contact the Assistant Vice Chancelor for Institutional Integrity & Access/Clery Act Compliance Officer at (828) 232-5658 or email oiia@unca.edu . The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.