Program Coordinator 4

Join a pioneering global organization at the forefront of shaping critical policy and partnership initiatives, where your expertise will directly contribute to driving operational excellence and strategic impact. This is an unparalleled opportunity to play a pivotal role in supporting central leadership, transforming processes, and enabling groundbreaking innovation that will define the future.

We are seeking a highly skilled and dynamic professional to drive operational, financial, and project management excellence across strategic initiatives. In this role, you will be instrumental in supporting a fast-paced, global environment, with a strong focus on financial administration, coordinating innovation-related workstreams, and ensuring seamless cross-team execution. Your contributions will directly empower leadership and foster the success of high-impact programs.

**What You'll Do:**

* **Financial & Procurement Operations:**

* Manage end-to-end purchase order and statement of work processes, including vendor onboarding, approvals, tracking, and reconciliation.

* Collaborate closely with finance and procurement teams to ensure compliance with organizational policies.

* Track budgets, spend, and forecasts across multiple projects and vendors.

* Ensure financial hygiene through timely invoicing, accruals, cost tracking, and reporting.

* Support financial reporting for leadership, including budget status, variances, and reallocations.

* **Project Management - Innovation Workstream / Strategic Initiatives:**

* Drive day-to-day project management of innovation-focused initiatives, such as accelerator programs.

* Maintain integrated project plans, milestones, risks, and dependencies across multiple workstreams.

* Track progress, proactively identify and surface risks/blockers, and ensure follow-through on key actions.

* Support the intake, prioritization, and tracking of projects within the innovation pipeline.

* Develop and maintain reporting dashboards and status updates for leadership.

* **Central Team Coordination & Governance:**

* Act as a central coordination point across central teams, regional teams, and external vendors.

* Structure and facilitate key operational rhythms, including status meetings, working groups, and check-ins.

* Ensure alignment across initiatives, timelines, and deliverables.

* Maintain a "single source of truth" for plans, trackers, and key materials.

* Support governance processes, including documentation, approvals, and reporting standards.

* **Vendor & Stakeholder Management:**

* Coordinate work across multiple external vendors (e.g., consulting, communications, event, technology partners).

* Manage delivery quality, timelines, and outputs from suppliers.

* Support statement of work scoping, onboarding, and performance tracking.

* Act as a liaison between internal stakeholders and vendor teams.

* **Reporting, Insights & Operational Excellence:**

* Build and maintain dashboards and trackers for project, financial, and resource management.

* Provide clear, executive-ready updates on progress, risks, and outcomes.

* Drive continuous improvement in processes, including financial workflows, project tracking, and reporting.

* Support the implementation of new tools, such as AI-enabled tracking, dashboards, or automation.

**What You'll Bring:**

**Must-Have Qualifications:**

* 8-10+ years of experience in project/program management, operations, or PMO roles.

* Proven experience supporting complex finance and procurement processes (e.g., purchase orders, statements of work, vendor management).

* Demonstrated ability to manage complex, multi-stakeholder programs or initiatives with robust governance and tracking.

* Strong operational and execution mindset, capable of driving initiatives forward independently.

* Excellent project management discipline, encompassing planning, tracking, and risk management.

* Strong stakeholder management skills across various regions, functions, and seniority levels.

* High attention to detail combined with the ability to operate effectively at pace and in ambiguous environments.

* Data-driven and analytical, comfortable building dashboards and working with data.

* Clear, concise communication skills (written and verbal).

* High professionalism and ability to thrive in senior leadership environments.

* Familiarity with common productivity and project management tools, including advanced spreadsheet, data visualization, collaboration, and planning software.

**Nice-to-Have Qualifications:**

* Experience in innovation, AI, or transformation programs.

* Internal communications or content creation experience (e.g., newsletters, videos).

Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

**About Aquent Talent:**

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.