Executive Assistant

Hybrid | Center Valley, PA

Are you an experienced Executive Assistant who thrives in a fast-paced, highly visible environment? Do you enjoy partnering with senior leaders, managing complex priorities, and serving as a trusted resource across an organization? If so, this could be an outstanding opportunity for you.

We are partnering with a global healthcare and medical technology organization dedicated to improving patient outcomes through innovative products, research, and clinical expertise. This temporary assignment offers the opportunity to work directly with executive leadership while supporting initiatives that make a meaningful impact on healthcare worldwide. For the right candidate, this role has the potential to transition into a permanent position.

As the Executive Assistant, you will provide high-level administrative support to executive leadership and key members of a scientific and regulatory team. You will play a critical role in keeping operations running smoothly by managing schedules, coordinating communications, and supporting strategic initiatives.

Responsibilities include:

• Managing complex executive calendars across multiple time zones
• Coordinating domestic and international travel arrangements
• Preparing and processing expense reports
• Scheduling meetings, conferences, presentations, and special events
• Drafting, editing, and formatting professional correspondence, presentations, and reports
• Supporting global projects and collaborating with international stakeholders
• Creating presentations, reports, newsletters, and other business documents
• Recording meeting notes and ensuring timely follow-up on action items
• Maintaining confidential records and sensitive information with the highest level of discretion
• Serving as a key point of contact for internal and external business partners

• 5+ years of experience supporting executives at the senior leadership level
• Experience supporting leaders within healthcare, medical device, pharmaceutical, quality, regulatory, or medical affairs environments is highly preferred
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Exceptional organizational and multitasking skills
• Strong written and verbal communication abilities
• Proven ability to manage confidential information with professionalism and discretion
• Ability to work independently while balancing multiple priorities and deadlines
• Experience coordinating travel, meetings, and executive-level events

• Gain exposure to executive leadership within a globally recognized healthcare organization
• Work in a collaborative, mission-driven environment
• Hybrid work arrangement
• Opportunity to contribute to meaningful projects that support innovation and patient care
• Temporary assignment with the potential to become a permanent career opportunity for the right individual

If you're a proactive, detail-oriented professional who enjoys supporting executive leaders and making an impact behind the scenes, we'd love to hear from you.

Hunter Hamilton is a high-performance professional search firm specializing connecting finance, HR, operations, and legal talent with leading employers.

Hunter Hamilton is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Hunter Hamilton offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Hunter Hamilton is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.