Government Affairs Operations Specialist

What We Provide

• Referral bonus opportunities
• Generous paid time off (PTO), starting at 30 days of paid time off and 9 company holidays
• Health insurance plan for you and your loved ones, Medical, Dental, Vision, Life and Disability
• Employer-matched retirement saving funds
• Personal and financial wellness programs
• Pre-tax flexible spending accounts (FSAs) for healthcare and dependent care
• Generous tuition reimbursement for qualifying degrees
• Opportunities for professional growth and career advancement
• Internal mobility, generous tuition reimbursement, CEU credits, and advancement opportunities.

What You Will Do

• Manages operational workflows supporting Government Affairs initiatives, ensuring timely execution of departmental priorities and regulatory obligations.
• Coordinates and prioritizes activities across multiple Government Affairs projects, initiatives, and stakeholders.
• Develops, implements, and maintains operational procedures, process documentation, departmental standards, and shared resources.
• Serves as a liaison across internal departments and external stakeholders to facilitate communication, issue resolution, and project coordination.
• Evaluates administrative and operational processes and recommend workflow improvements to enhance efficiency and effectiveness.
• Manages departmental records, stakeholder databases, compliance documentation, and reporting systems in accordance with organizational and regulatory requirements.
• Supports development and maintenance of Government Affairs Standard Operating Procedures (SOPs).
• Administers lobbying compliance tracking processes and support preparation and submission of required filings, reports, and disclosures.
• Develops and maintains dashboards, trackers, and reporting tools related to Government Affairs activities, grants, and strategic initiatives.
• Monitors departmental activities and reporting timelines to ensure compliance with internal standards and external requirements.
• Analyzes operational data and reporting trends to identify gaps, process improvement opportunities, and operational efficiencies.
• Prepares presentations, summaries, reports, and briefing materials for Government Affairs leadership and stakeholders.
• Ensures accuracy, completeness, confidentiality, and organization of departmental documentation and records.
• Supports operational administration of Government Programs initiatives, including workflow coordination, stakeholder engagement, and resource management.
• Coordinates logistics, agendas, follow-up actions, and documentation for Government Programs meetings and huddles.
• Supports grant administration activities related to prospecting, tracking, contracting, compliance, and reporting.
• Supports Government Affairs leadership with operational planning, prioritization, and department-wide initiatives.
• Coordinates internal and external meetings, stakeholder communications, and project timelines.
• Manages competing priorities and independently determine appropriate follow-up actions to support departmental objectives.
• Exercises discretion and sound judgment in handling confidential, sensitive, and compliance-related information.
• Contributes to continuous improvement initiatives that enhance departmental operations, communication, and reporting effectiveness.
• Participates in special projects and performs other duties as assigned.

Education:

• Bachelor's Degree required

Work Experience:

• Minimum of 2 years of experience in operations, program administration, government affairs, healthcare administration, compliance, or related administrative functions required
• Experience supporting compliance, regulatory, government affairs, healthcare, nonprofit, or public sector functions preferred
• Demonstrated ability to exercise independent judgment and manage multiple priorities with limited supervision required
• Strong organizational, analytical, and project coordination skills required
• Experience developing operational processes, reporting tools, workflows, or documentation preferred required
• Excellent written and verbal communication skills required
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), Microsoft Teams, Salesforce, and AI productivity tools including ChatGPT and related platforms required
• Ability to manage multiple deadlines and priorities in a fast-paced environment while maintaining accuracy and attention to detail required