Maintenance Administrative Assistant

Pay Range: $47,000 - $52,000 / year

Job Functions:

• Promotes and fosters a safe and secure operating environment.
• Prepares letters, memos, reports, and other similar documents.
• Confidentially maintains technical correspondence, employee records, and other departmental files and data.
• Coordinates personnel-related work, training, and staff travel schedules and arrangements.
• Provides telephone and general administrative reception services support.
• Maintain payroll information from Kronos sheets, review and approve timesheets, and input sick, vacation, funeral, and PTO time based on submitted absence requests.
• Process day trades, update schedules in UKG, and research and resolve payroll discrepancy forms.
• Create the annual Master Bid Schedule (MBS) for the upcoming year and maintain Standing Preference Bid Forms.
• Maintain reliability sheets for attendance occurrences and communicate occurrences to management when needed.
• Distribute seniority lists, mechanic and stores vacation/sick spreadsheets, and other employee information.
• Order and cancel uniforms, order jackets for new employees, and coordinate hangar supply requests.
• Work with Recruiting Specialist to assist with organizing and interviewing candidates.
• Work with Compliance to assist with drug and alcohol testing.
• Adherence to company policies and procedures.

Required Competencies:

• High level of judgment to ensure compliance with appropriate regulations, policies, and procedures.
• Judgment and initiative are necessary in setting priorities in providing administrative support for the department. Must determine if unusual problems with routine procedures require involvement of others.
• Ability to handle confidential information.
• Ability to communicate fluently in English.

Education & Experience:

Required:

• Associate degree in a business or office technology discipline, or equivalent practical career experience.
• One to two years office administration or secretarial experience.
• Strong attention to detail and ability to maintain accurate payroll, scheduling, and employee records
• Ability to handle confidential employee information with discretion and professionalism.
• Strong organizational skills with the ability to manage recurring deadlines and multiple administrative priorities.
• Proficiency in Microsoft Office products.

Preferred:

• Strong oral and written communication skills.
• Problem solving.
• Analytical Ability.
• Interpersonal skills.
• Proficiency with timekeeping, scheduling, expense, and document management systems such as Kronos, and UKG.

Supervisory Responsibilities:

None

Work Environment, Physical Demands & Travel:

• Corporate office
• Moderate amount of time spent at low activity level, i.e., sitting.
• Occasional standing/walking/movement required.
• Occasional travel, less than 10%

Disclaimer: The above information indicates the general nature and level of work performed by employees within this classification. It is not a comprehensive inventory of duties and/or responsibilities associated with this position. Generally, each job function is considered essential to this position and any incumbent must be capable of performing them.