Executive Assistant

Monday-Friday; 8:00AM - 5:00PM

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

The Office of University Counsel represents the University, which entails providing legal advice and counsel to the Board of Trustees, the Chancellor, the administration, faculty, and staff on legal matters involving or affecting the institution. We advise the University administration on a broad range of initiatives, issues, and policy matters, and serve as a liaison between the University and its related and affiliated entities on legal and policy issues. We also assist with program implementation and provide legal and policy training for internal University audiences and educational programs for legal audiences and general audiences outside the institution on matters affecting the University and higher education in general. We engage in crisis and opportunity management and preventative counseling, including the identification of high-risk activities and enterprises conducted by the University and the articulation of methodologies or strategies for coping with the risks. Our Office is responsible for selecting and supervising any outside counsel engaged by the institution. In all of our work, we are committed to understanding the goals and upholding the values of Carolina's campus community.

This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy.

Onsite parking available to employees at no charge.

The Executive Assistant provides executive support to the Associate Vice Chancellor, and additional attorneys across practices areas. The Executive Assistant serves as support for other administrative staff when necessary and can provide a full range of executive services for other attorneys within the unit.

Reporting to the Executive Director of Operations and Strategy, this professional is an initial point of contact for telephone calls, greeting, referring, and assisting visitors and staff with essential office functions. They manage various administrative tasks including calendar scheduling, mail, correspondence, document review, filings, purchasing and requisition of supplies and services for the office, attorney registrations, conferences, renewals, travel, and event planning. With supervision, they manage financial transactions, including tracking P-card purchases, submitting receipts, creating vouchers, and maintaining vendor contract relations. Along with other key employees, this individual will support the office in communication with the building owner as to service, deliveries, pick-ups, parking, and general notifications to tenants.

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Professional experience in a higher education or law firm setting.
Experience with ConnectCarolina, BuyCarolina, and Concur Travel
Proficiency with software applications, including all Microsoft Office 365, Teams, and Sharepoint.

Not Applicable.

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.