Administrative Assistant 3

Aquent is partnering with a leading global organization that stands at the forefront of innovation, shaping the future of technology and impacting millions worldwide. This is an unparalleled opportunity to contribute to a dynamic environment where your work directly supports high-level initiatives and drives significant progress.

Are you a highly organized and proactive individual ready to make a tangible difference every day? We are seeking a dynamic professional to join a vibrant team, playing a pivotal role in ensuring the efficiency and effectiveness of critical operations. In this position, you will directly empower key leaders and their broader team to achieve ambitious goals. Your exceptional administrative expertise will be instrumental in managing complex schedules, facilitating crucial projects, and streamlining processes, allowing our leaders to focus on strategic objectives and impactful campaigns that resonate across the globe.

Primary Duties

• Perform a variety of complex administrative functions for all levels of management and external business partners.
• Manage executive schedules, ensuring optimal time management and coordination for multiple leaders.
• Coordinate travel arrangements and efficiently process business expenses.
• Organize and facilitate meetings and events from planning to execution.
• Support department financial, personnel, and facility operations.
• Manage the procurement of goods and services, including computer equipment, office supplies, reference materials, and vendor relationships.
• Provide essential general office support to ensure smooth daily operations.
• Serve as a key contact for the department/group, fielding inquiries and directing communications.
• Complete special projects as assigned, contributing to broader team initiatives.

Must-Have Qualifications

• Recent experience (within the last 6 months) supporting a large, global organization in an administrative capacity.
• Minimum of 12+ months of availability for the assignment.
• Proven experience managing complex calendars for multiple executives.
• Demonstrated ability to coordinate travel, process expenses, and organize meetings/events.
• Experience with procurement processes and vendor management.
• Strong organizational skills and exceptional attention to detail.
• Excellent communication and interpersonal skills, with a professional demeanor.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Proficiency in standard office software and tools.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.