Facilities Senior Coordinator (Corporate Workplace Operations)

Partner with Aquent to support one of the world's fastest-growing ecommerce companies, a dynamic organization committed to creating an exceptional environment for its employees, visitors, candidates, and business partners. This is an incredible opportunity to join a team that values innovation, collaboration, and a strong employee-focused culture.

Are you a highly organized and proactive professional with a passion for creating seamless workplace experiences? We are seeking a talented individual to step into a pivotal role within a bustling corporate office. In this contract opportunity, you will be the cornerstone of daily operations, ensuring everything runs smoothly behind the scenes. Your impact will be immediate and tangible, directly contributing to a positive and productive environment for everyone who walks through the doors. If you thrive on balancing diverse responsibilities, solving problems with precision, and supporting a thriving corporate ecosystem, this role offers a chance to make a significant difference every single day.

What You'll Do

• Serve as the primary point of contact for all individuals entering the corporate office, including employees, visitors, vendors, and candidates.
• Coordinate day-to-day workplace operations, upholding a safe, clean, and professional office environment.
• Manage and prioritize facilities requests, maintenance activities, and service tickets efficiently.
• Act as a key liaison with external vendors, including janitorial services, HVAC technicians, security personnel, waste management, and building management.
• Track vendor performance and ensure all service expectations and standards are consistently met.
• Support critical office logistics, including coordinating office moves, setting up workstations, managing furniture requests, and implementing workplace improvements.
• Lead small workplace projects from initial planning stages through to successful execution.
• Monitor and process purchase orders, invoices, and all facility-related documentation.
• Collaborate closely with various internal teams, including Human Resources, Information Technology, Security, Operations, and Property Management.
• Play a crucial role in fostering a positive employee experience while maintaining highly efficient office operations.

What You'll Bring

• 3+ years of experience in facilities management, workplace operations, office management, or property management.
• Proven experience coordinating vendors and managing facility maintenance activities.
• Exceptional organizational and project coordination skills.
• Outstanding customer service and communication abilities.
• A strong ability to manage multiple priorities simultaneously while maintaining meticulous attention to detail.
• Prior experience working within a corporate office environment.
• Proficiency in Microsoft Office, particularly Excel and PowerPoint.

Nice to Have

• Experience with facilities management systems such as ServiceNow or Corrigo.
• Familiarity with project management software like Asana, Monday.com, or Jira.
• Knowledge of workplace safety or OSHA regulations.
• Experience supporting office renovations, moves, or significant workplace improvement projects.
• Experience mentoring junior team members.

Why This Role Matters

This is a highly visible role where you will interact daily with employees, executives, vendors, and leadership, gaining invaluable experience managing a wide variety of workplace operations and facilities projects. You will collaborate across multiple corporate functions, expanding your facilities management expertise while directly supporting the dynamic environment of a fast-growing company headquarters. Join a company with a strong employee-focused culture and contribute to its continued success.

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