Business and Organizational Specialist

The School of Medicine Dean's Office Business and Organizational Specialist provides high-level project management support for moderate to complex issues in alignment with the School of Medicine's strategic plan and other organizational priorities. This position typically works independently and may receive little instruction on planning, researching, and addressing administrative, financial, and other operational concerns to identify improvement opportunities, monitor project performance, use metrics to set deadlines, and assist the organization with enhancing accountability and transparency The ideal candidate demonstrates strong written, verbal and interpersonal skills, including negotiation skills, executive-level writing skills, and high-level political acumen, that can be applied to relationship-building, change management, and handling sensitive situations. This position reports to the Dean's Office Project Team Manager and supports key partners throughout the Dean's Office, the UC Davis School of Medicine, and UC Davis Health.

Apply By Date: 8/13/2026 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related field or discipline and/or equivalent training and experience.
• Experienced with consulting and relationship-building with faculty and staff at all levels of the organization.
• Experienced with coaching, facilitation, and exercising influence.
• Demonstrated skill as a seasoned, experienced organizational development and project lead professional with a full understanding of industry practices and UC Davis policies and procedures to resolve a wide range of issues.
• Demonstrated knowledge of organizational development and project management concepts to perform analysis of complex situations and exercise sound analytical and problem-solving skills to determine appropriate interventions and improvements.
• Strong project management and leadership skills to design, implement and monitor a complex project by parsing out long-term projects into intermediate and near-term tasks.
• Excellent organizational skills to determine workload priorities to enable the timely completion of tasks.
• Demonstrates good judgment, with appropriate consultation and coaching, in selecting methods and techniques for achieving solutions involving diverse partners.
• Ability to quickly ascertain group dynamics and can handle sensitive situations appropriately and effectively.
• Excellent verbal and written communication skills.
• Ability to work effectively and independently under pressure with a minimum of direction, while appropriately identifying issues that require escalation to the Project Team Manager or other members of the Dean's Office.
• Exercise diplomacy to represent the Dean's Office and communicate effectively with internal and external partners.
• Ability to manage administrative and fiscal information; and to comprehend such information to make timely and correct decisions.

Preferred Qualifications

• Preferred training, experience and/or certifications in project management, quality improvement, Lean Six Sigma or other related methodologies.
• Advanced knowledge of organizational development, change management, and project management theories, models, and approaches to design and implement complex interventions.
• Advanced knowledge of UC Davis processes, protocols, and policies.

Key Responsibilities

• 80% - Business Operations & Project Management
• 15% - Strategic Planning
• 5% - Special Projects

Department Overview

The UC Davis School of Medicine Dean's Office is responsible for the overall administration of activities relevant to the School of Medicine. The school consists of 25 departments and 15 centers. The Dean and the Dean's Office team provide oversight, support, and guidance to the departments and maintain a collaborative connection between UC Davis Campus and UC Davis Medical Center to support the mission areas of education, research, clinical care, and community.

POSITION INFORMATION

• Salary or Pay Range: $3,375.20 - $6,210.40
• Salary Frequency: Bi-Weekly
• Salary Grade: Grade 23
• UC Job Title: ORGANIZATIONAL CNSLT 3
• UC Job Code: 007394
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Mon-Fri, 8am-5pm
• Location: Education Building (HSP033)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks