Purchasing Operations Specialist, NA

Vantage Data Centers powers, cools, protects and connects the technology of the world's well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Position Overview

Vantage is seeking a Procurement Analyst to support the management of OFCI Equipment, a major cost component in construction. This role involves maintaining records, coordinating vendor submittals, managing contracts, and supporting procurement operations. The ideal candidate will collaborate with internal teams and supply chain partners, and must be willing to travel for vendor audits, factory testing, and occasional site visits.

Essential Job Functions

This role is Hybrid in Denver, CO or Montreal (Pointe-Claire), QC.

Procurement Support:

• Assist the procurement team in daily tasks to ensure the department meets its goals.

• Manage and assist with single line diagrams, product specifications, and driving OFCI Equipment submittals to approval.

• Help coordinate the approval and release of the necessary equipment per construction schedule.

• Be accountable for responsibilities to provide the proper service to Vantage and their customers.

Vendor Management:

• Coordinate with vendors to ensure continuous quality improvement.

• Track and manage equipment status with vendors to ensure adherence to construction schedules.

• Maintain and develop supplier relationships, ensuring that their products align with Vantage's needs.

RFIs and RFQs:

• Understand and assist with the sourcing of equipment such as low voltage switchgear, medium switchgear, transformers, electrical skids, CRAHs, chillers, generators, UPSs, and other data center equipment systems.

• Assist in analyzing vendor quotes, change orders, and submittals to ensure they meet project requirements.

Financial and Compliance Management:

• Learn and manage financial software to enter purchase orders (POs), review invoices, track budgets, and allocate equipment from purchase to projects.

• Support Procurement Managers and Finance/Accounting with invoicing issues and ensure all purchases are appropriately costed to a project.

• Work with compliance to maintain the department and vendors are within guidelines.

Project Coordination:

• Drive project-level tasks and milestones assigned by the project management team.

• Coordinate with vendors for scheduling start-up and commissioning support services.

• Support open and transparent communication with project teams to ensure project delivery success.

Inventory and Safety Management:

• Assist in managing and supporting equipment inventory planning efforts and forecasting.

• Work with operations personnel to ensure proper spare parts and service programs are in place and assist with database management.

• Conduct safety evaluations with vendors and project sites to ensure compliance is met.

Reporting and Process Improvement:

• Help develop and maintain record-keeping systems and reports for the business.

• Continue to refine procurement processes to ensure compliance and efficiency.

• Investigate and collaborate with vendors to ensure their products are best suited for Vantage's needs.

• Collaborate with stakeholders to ensure clarity of the specifications and operational requirements

Additional Duties:

• Handle additional duties as assigned by Management.

Job Requirements

• Bachelor's degree in engineering, construction science, supply chain management, logistics, business administration, or related field or equivalent experience, is required.

• 1-3 years of experience in a supply chain or construction role is required.

• Data Center, commercial, or industrial equipment experience is strongly preferred.

• Strong organizational and project management skills.

• Excellent communication and interpersonal abilities.

• Strong business acumen with a strong commercial background is required.

• Knowledge of sourcing and procurement techniques is required.

• Strong attention to detail and accuracy.

• Ability to multitask and prioritize effectively in a fast-paced environment.

• Problem-solving mindset with a focus on continuous improvement.

• High level of integrity and professionalism.

• Ability to work both independently and as part of a team.

• Travel required is expected to be up to 5% but may increase over time as the business evolves.

Physical Demands and Special Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds.

Additional Details

* Salary Range: $88,000-$9,0080 Base + Bonus (this range is based on Colorado market data and may vary in other locations)

* This position is eligible for company benefits including but not limited to medical, dental, and vision coverage, life and AD&D, short and long-term disability coverage, paid time off, employee assistance, participation in a 401k program that includes company match, and many other additional voluntary benefits.

* Compensation for the role will depend on a number of factors, including your qualifications, skills, competencies, and experience and may fall outside of the range shown.

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other's strengths and respecting each other's weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.

Vantage Data Centers is an Equal Opportunity Employer

Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.

We'll be accepting applications for at least one week from the date this role is posted. If you're interested, we encourage you to apply soon-we're excited to find the right person and will keep the role open until we do!