UTS - Temporary Part-time Business Manager at UNC Chapel Hill

The department is seeking an experienced, detail-oriented Part-Time Business Manager to support the financial and administrative operations of our quasi-state agency. This position is central to the fiscal integrity of our contract/grant-funded programs and the long-term financial health of the organization.

Core responsibilities include contract/grant financial reporting, accounts payable and receivable, and developing budgets for contract/grant applications. We are particularly interested in candidates with hands-on experience navigating North Carolina state agency contract processes and reporting and non-profit financial management. Familiarity with NC state government reporting requirements and contract administration is a significant asset in this role. This is a part-time position of approximately 20 hours per week. A flexible schedule is available, and
hours can be structured to accommodate the candidate's availability.

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Grant/Contract Financial Reporting
* Prepare accurate and timely financial reports for state and private awards in compliance with
funder requirements.
* Monitor contract/grant expenditures against approved budgets and alert leadership to
variances or potential issues.
* Reconcile contract/grant accounts monthly and ensure proper allocation of expenses to
appropriate funders.
* Maintain organized contract/grant files, including financial documentation required for audits
and funder site visits.
* Apply working knowledge of NC state agency contract reporting requirements, OSBM
guidelines, and state pass-through grant conditions as relevant.
* Assist with preparation for annual audit.

Timesheet Administration
* Serve as the primary point of contact for staff timesheet processes, providing guidance on time
reporting requirements and resolving timesheet-related questions.
* Review, track, and coordinate the timely submission and approval of employee timesheets;
ensure accurate allocation of labor across grants, contracts, and organizational activities.

Accounts Payable and Receivable
* Prepare and submit invoices to funders and track receivables to ensure timely collection.
* Assist the Director and our accounting firm to process invoices,
ACH/check requests, and expense reimbursements in a timely and accurate manner.

Grant/Contract Application Budget Development
* Collaborate with program staff, President/ CEO, and the Director to assist with the development of accurate and competitive budgets for grant/contract proposals.
* Prepare detailed budget narratives that justify line items in accordance with funder guidelines
and allowable cost requirements.
* Research funder budget requirements and ensure proposed budgets align with organizational
policies.
* Calculate fringe benefit rates, indirect cost rates, and personnel cost allocations for
contract/grant proposals.
* Leverage knowledge of NC state agency budget structures and cost allocation methodologies
when preparing budgets for state-funded contracts.
* Review grant budgets prior to submission for accuracy, completeness, and compliance.
* Draft and review vendor terms and funder contracts to ensure terms align with our
organizational goals and capacity.

General Financial Administration
* Provide and present budget-to-actual reports to program staff (approximately every two
months).
* Work with accounting firm to ensure the maintenance of financial records in QuickBooks.
* Assist with month-end and year-end close processes.
* Support the preparation of the annual organizational budget.
* Perform other related financial and administrative duties as assigned.

Administration, or a related field; substantial equivalent experience will be considered.

contract/grant administration, or public-sector budget and fiscal operations.

preferred).

to non-financial audiences.

Management) guidelines, or NC state pass-through grant administration.

NCDA&CS, NCDEQ, or similar).

corporate).

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NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.