Clerical Assistant 1

NOTE: This posting will close on September 18, 2026 or after a total of 50 applications are received, whichever occurs first.

Make an impact by guiding important information to the right place at the right time! The Pennsylvania Department of Transportation is seeking a Clerical Assistant 1 who enjoys organizing documents and supporting busy operations. Your dependable efforts will help maintain smooth workflows across multiple bureaus. Join a team that values precision and steady performance!

This position supports the flow of critical documents that affect services throughout the department. The role focuses on retrieving, organizing, and reviewing records from multiple storage systems. As a Clerical Assistant 1, you will perform the following duties:

• Document Retrieval: Locate records from microfilm, microfiche, compact discs, and electronic storage systems
• Record Validation: Confirm documents needed for customer enrollment into REAL ID
• Issue Identification: Report problems with microfilm, microfiche, or image files to the supervisor
• System Navigation: Make inquiries in computer master files and interpret vehicle record data
• File Maintenance: Organize and store original documents, log incoming microfilm rolls, and assist with research tasks

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 7:00 AM to 3:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Additional Requirements:

• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.