Director of Academic Budget

Job Posting Title:

----

Hiring Department:

----

Position Open To:

----

Weekly Scheduled Hours:

----

FLSA Status:

----

Earliest Start Date:

----

Position Duration:

----

Location:

----

Job Details:

General Notes

Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas

Purpose

As a member of Academic and Administration Planning, the Director of Academic Budget prepares financial budgets and forecasts for various Executive Vice President and Provost (EVPP) programs and initiatives including Tuition Reduction Benefits (TRB), Non-Resident Tuition Exemption (NRTE), and Graduate Fellowship allocations. Supports the annual Dean-Provost Academic Core (DPAC) meetings, the annual operating budget, and financial/statistical reporting for the Provost Office. Oversees the work of the Academic Budget Associate. Strong project management, problem-solving, adaptability, time management, and communication skills are necessary to perform the functions of this role. Additionally, experience with budget forecasting, variance analysis and financial modeling.

Responsibilities

• Participate in the development of budget planning guidelines and tools to support academic budgeting.
• Complete and review budget templates and other documents used to submit budget requests as well as creating and maintaining processes to meet recurring submission deadlines.
• Participate in the development of financial reviews; collaborate with central offices to update and support the accuracy of simulations.
• Support the annual DPAC meeting including collecting and analyzing data, preparing reports, and coordinating the receipt and distribution of materials. Manage the DPAC meeting cycle, and calendar. Manage spreadsheets and prepare post meeting notes and decision memos, and monitor action items and commitments made, ensuring accuracy and completeness throughout.
• Oversees tracking of commitments in support of college, school and unit (CSU) academic activities, including dual career, retention packages, and start-up funds. Ensures accurate, centralized tracking of multi-year commitments to support institutional planning and budget forecasting.
• Organize requests for decision by understanding the faculty life cycle and following up conversations with actions items and decisions. Track decisions with actionable steps and communication to the relevant parties.
• Manages the financial relationship between CSUs and the Provost's Office, including annual program reviews and day-to-day commitment decisions.

• Monitor academic strategic reserves and account balances, analyze variances, review reconciliation reports, and provide regular, ad hoc, and year-to-date projections and reporting for decision making, applying strong problem-solving and analytical skills to identify and resolve discrepancies.
• Collaborate with staff and make recommendations to leadership on opportunities to improve financial performance and optimize use of reserves.
• Prepare presentations and memos for senior leadership summarizing results of analyses. Prepare financial budgets and forecasts regarding graduate student support, based on historical and current usage rates, on a semesterly basis. Prepare and communicate annual TRB allocations for each college.
• Prepare academic graduate student salary reports by college for the Provost Office to analyze appropriate compensation for graduate students across the University.

• Develop and maintain expert knowledge of academic business operations and recommend process improvements, requiring adaptability to evolving policies and problem-solving skills to identify and implement improvements.
• Contribute to and/or manage various special projects supporting business operations in the EVPP portfolio, applying strong project management and time management skills to plan, execute, and deliver on schedule.
• Oversee processing for various funding programs (e.g., Semester Credit Hour (SCH), STARS, NRTE, TRB and Graduate Fellowships).
• Maintain routine communications with CSUs (colleges, schools, and units), including Option III and Degree program contacts; coordinate with CSUs and reporting units providing guidance and responding to inquiries as needed.
• Support the annual salary adjustment process for the EVPP academic portfolio.

• Bachelor's degree and eight years of experience with accounting or finance and complex administrative functions.

• Progressive experience with planning, forecasting, modeling, and financial analyses.

• Demonstrated outstanding analytical skills that allow for the interpretation of budgetary, financial, and related organizational performance or management information.

• Strong skills in quantitative financial and budget analyses.

• Experience using business intelligence tools and advanced knowledge of Excel.

• Demonstrated ability to quickly learn new software/tools.

• Demonstrated excellent written and verbal communication skills.

• Ability to effectively work with various constituents including unit staff and senior leadership.

• Experience working with confidential information using tact and discretion.

• Demonstrated ability to manage projects from inception to completion.

• Ability to work independently with little supervision and as a member of a team in a fast-paced environment with tight deadlines.

Relevant education and experience may be substituted as appropriate.

• Master's degree in accounting, finance, or business.

• Experience working with university academic budgets, accounting, and/or finance.

• Strong knowledge of UT-Austin academic business functions.

• Demonstrated knowledge of UT business systems and tools (DEFINE, Workday, COGNOS, PowerBI, etc.)

• Knowledge of HR/payroll transactions, costing allocations, process workflows, academic appointments, and similar human resources functions.

• Experience managing and mentoring staff to achieve excellent results.

• Demonstrated strong interest in continuous improvement and service excellence.

Key Competencies
Project management, problem-solving, adaptability, time management, attention to detail and communication skills. In addition, experience with budget forecasting and variance analysis and financial modeling. Strong Excel skills are also required.

$130,000 + depending on qualifications

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• This is an Austin, TX-based position

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

----

Retirement Plan Eligibility:

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

----

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

----

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

----

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

----

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.