Meeting and Event Planner

Description

MaineHealth Corporate

Professional - Nonclinical
Req #: 94107

Are you the person who can juggle a dozen moving pieces, keep everyone organized, and somehow make it all look effortless? MaineHealth is looking for a Meeting and Event Planner who thrives in a fast-paced environment, loves bringing people together, and knows how to keep things running smoothly-even when the unexpected happens!

In this role, you'll help plan and execute in-person, virtual and hybrid conferences, meetings and events, working closely with a collaborative team that also supports broader marketing initiatives. During busy event seasons, you could be managing and supporting 4-5 projects at once, so staying organized, communicating clearly, responding promptly, and keeping your cool under pressure are essential.

We're looking for a team player, natural multitasker, and great communicator who can comfortably work with a variety of personalities, from colleagues to C-suite executives. You'll need to be highly proficient in Zoom and Microsoft Teams, comfortable troubleshooting technical and logistical challenges in real time, and ready to jump in wherever needed-from coordinating presentations to helping with the physical setup of events.

This is a hybrid opportunity, offering flexibility to work remotely when onsite event preparation or execution isn't required. Because events don't always happen during traditional business hours, you'll also need flexibility for early mornings, evenings, and occasional weekends.

If you're someone who loves the energy of events, enjoys solving problems on the fly, and takes pride in making every detail come together, we'd love to hear from you!

Summary:

The Meeting and Event Planner role is responsible for the planning and administrative details of meetings and events. Works with team to produce and execute in person, virtual and hybrid events, meetings and additional projects as required.

Required Minimum Knowledge, Skills, and Abilities (KSAs)

1. Education: Bachelor's Degree or five years of equivalent relevant work experience required.
2. License/Certifications: Certified Meeting Planner (CMP) and Certified Meeting Planner-HealthCare (CMP-HC) credentialing preferred.
3. Experience: Two years of professional meeting/conference planning experience producing in person, virtual and/or hybrid events required. Experience in nonprofit or healthcare preferred.
4. Additional Skills/Requirements Required: Proficient with Zoom and Microsoft Teams.
5. Additional Skills/Requirements Preferred: Competent in Cvent event and survey management software. Proficient Microsoft Office skills.

Additional Information

MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources-so you can grow your career while feeling supported both personally and professionally.

We recognize the value each team member brings to our organization.Any offer of employmentwill depend onqualificationssuch asskills, relevant experience, education, certifications,and otherjob-relatedfactors. Thebase rangeis an estimate and does notreflect the full valueofourtotal compensationpackage.

The pay range for this position is $56,721.60to $76,710.40per year.

Compensation for part-time positions isdeterminedon a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).

In addition to base pay, MaineHealth offerscomprehensivebenefits, recognition programs, career growth opportunities, and,where applicable,shiftdifferentials or other incentives.

If you have questions about this role, please contact kaye.cross@mainehealth.org

Hiring Scam Alert

MaineHealth will never request financial information during the interview or pre-hiring process. All legitimate communications will come from an email address ending in @mainehealth.org. If you suspect fraudulent activity, please report it immediately to mhcareers@mainehealth.org.

Notice Regarding Maine Employer Surveillance Statute:Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras.

Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.