Senior Grants and Contracts Specialist / Grants and Contracts Specialist

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Job Details:

This position will supportfaculty in the Department of Computer Science within theuniversity's new School of Computing, which includes 3 strong departments and more than9,000students across all programs. This places UT among the most significant intellectual hubs for computer science, information, andstatisticsand data science research and education anywhere in the world.The School of Computing has a close relationship with Austin's thriving tech culture and works at the forefront of fields spanning artificial intelligence, robotics and quantum computing; data science, statistics and scientific discovery; cybersecurity and trustworthy computing; and human-centered technology, information, and the societal impacts of computing.TheDepartmentis seekingaGrants and Contracts Coordinator or Senior Grants and Contracts Coordinatortobe the research administrator for a portfolio of faculty, research grants, and funding.

As a GrantsandContracts Specialist, you will be a key member of the Computer ScienceResearchAdministration team by managing a broad portfolio offaculty andresearchfunding. Grants & Contracts Specialists work closely with the Department of Computer Science faculty as a subject matter expert in the full life cycle of the grant management process (pre-award, grant management, and post-award). The Computer ScienceResearch Administration unit is a team of higher education professionals that supports teamwork, collaboration, innovation, training, and professional development while providing excellent support services through research administration.

• Assistwith award set-up and perform fiscal management of awards,includingbudgeting,spending projections,budget modifications,financialreporting, and review of expenditures. Monitor post-award activities to ensure compliance. Coordinatesub-award agreementsas needed.Assist PIs with effort certification.
• Provide accounting information for purchases on research funds. Process invoices, reimbursements,vendor onboarding formssuch as PIFs, and travel authorization requests for PIs,researchers, and students traveling onresearch funds.Assist PIs with arrangements for invited researchers and speakers.May process a high volume of documents with tight deadlines. Coordinate with event planning staff to ensure adherence to event budgets using sponsored project funds and eligibility of expenses on accounts.
• Monitor and report account balances and spending, reconcile accounts, andmaintainaccount overviews andPIdashboardsin Smartsheet.Analyze and interpret budgetary financial data related to sponsored research toadvisefaculty on strategic andappropriate funduse. Gather financial and non-technical report components in coordination with PI to ensuretimelysubmission of reports and adherence torequiredreporting timelines.
• Provide the human resources team with assignment details for sponsor-funded student and staff positionsand visitors.Process Tuition Reduction Benefits (TRBs)for graduate research assistants. Process summer salary in Workday forfacultywithinPIportfolio.
• Collaborate with PIs, department staff, university staff, and external stakeholders toidentifyand resolve pre- and post-award research administration issues through critical thinking and problem-solving strategies.
• Participate in internal and external professional development and research administrator networks to remain current with UT, local,stateand federal guidelines, and regulations.Contribute to the work of the research administration team, the larger finance and administrative team, and to a positive workplace culture.
  

Applicants who wish to be considered for Senior Grants and Contracts Specialist level will be expected to manage a larger and more complex portfolio, be a mentor to junior team members,and contribute significantly to the work of the team.

• Bachelor's degreeandat least three years ofrelatedexperienceat the Grants and Contracts Specialist level, and at least five years of related experience at the Senior level.
• Progressively responsible experience in grants management or sponsored programs administration, preferably in a higher education, nonprofit, research, or public-sector setting.
• Successful record of managing proposal submissions and awards with competing deadlines accurately andin a timely manner.
• Working knowledge of federal grant regulations and experience applying institutional or funder compliance requirements.
• Demonstrated ability to work as a member of ateam andindependently.
• Excellent oral and written communication skillsincluding the ability to explain contract, financial, and compliance requirements.
• Willingness to learn the full life cycle of the grant management process with an emphasis on providing excellent support services and professionalism.

Relevant education and experience may be substituted as appropriate.

• Certified Research Administrator (CRA) status

• Familiarity with external electronic research administration systems such aseRACommons and Research.gov.

• Experience with UTRMS, DEFINE, and external agency proposal-preparation, budget development, and submissions systems.

• Experience withthe full grants and contracts life cycle from proposal through close-out.

• Experience working with faculty, PIs, and/or researchers in a higher education environment.

• Experience working with large-scale, complex grant proposals and awards.

• Demonstrated involvement inaresearch administration community such as participation in UT's ARA, NCURA,orother professional organizations.

• Grants and Contracts Specialist:$60,000+ depending on qualifications.
• Senior Grants and Contracts Specialist: $70,000+ depending on qualifications.

• Typical office environment
• Repetitive use of a keyboard at a workstation

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.