Executive Assistant

Job Title: Executive Assistant

Location: Denver, CO

Schedule/Shift: Monday-Friday, 8:00 AM-4:00 PM; hybrid, 4 days onsite per week

Pay per hour: $25.00 - $35.00

Job Diva Number: 26-12321

Job summary

The Executive Assistant provides administrative support to the SVP of Finance and the Finance Leadership Team. This role involves managing calendars, emails, travel coordination, expense reporting, meeting and event planning, team communications, and special project support.

Responsibilities

• Manage and organize the SVP of Finance's calendar, email, and task lists.
• Evaluate meeting priorities, clarify objectives, and coordinate scheduling changes, cancellations, or delegation as needed.
• Arrange and manage executive travel.
• Assist with expense reporting and related administrative processes.
• Prioritize and coordinate ad hoc requests to ensure urgent matters are addressed promptly.
• Schedule and organize Finance team meetings, learning sessions, and department events.
• Develop meeting agendas, prepare materials, and organize discussion topics to ensure key issues are addressed.
• Coordinate administrative support, staff, and guest arrangements for meetings and events.
• Maintain meeting notes, track action items, and follow up on outstanding deliverables.
• Support communication with shared service center teams to promote effective information sharing and engagement.
• Coordinate with communications and executive support teams on department initiatives.
• Provide administrative and project support for special assignments as directed by the SVP of Finance.
• Identify opportunities for improvement and provide feedback to Finance leadership.

Qualifications

• Minimum 3 years of experience as an Office Administrator, Personal Assistant, or Executive Assistant.
• Proficiency in Microsoft Outlook, Teams, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Proven ability to build and maintain effective working relationships across departments.
• Strong multitasking, organizational, and prioritization skills in a fast-paced environment.
• Excellent attention to detail.
• Fluent in English.
• Ability to work independently and manage responsibilities with minimal supervision.
• Ability to follow a hybrid work schedule with four days onsite per week.

Schedule

Monday-Friday, 8:00 AM-4:00 PM; hybrid, 4 days onsite per week

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

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Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or (732) 238-6050.