Talent Acquisition Coordinator

Title- Talent Acquisition Coordinator

Duration- 6 months

Location- North Chicago, Il, 60064

Schedule- 7am-5pm CST

Type- Remote (except for being onsite for meetings, etc.)

Position Summary:

As a Coordinator on the Operations and Innovation team, you will focus on TA Compliance for specialized recruitment. This is a high-volume recruiting support role that places a premium on process and attention to detail.

• Supports sponsorship processes for H-1B visa holders reaching cap-out dates by documenting recruitment efforts and submitting findings for government certification.
• Supports recruitment efforts focused on compliance-related hiring, ensuring adherence to FDA, Department of Labor, and government regulations.
• No direct hiring authority-this role is about compliance and ensuring the recruitment process is conducted authentically.

• Prior recruitment or sourcing experience, especially in high-volume resume screening roles.
• Ability to review and process job applications efficiently, meet strict deadlines, and maintain attention to detail.
• Experience with SmartRecruiters, strong data entry skills, and familiarity with various job functions (scientists, marketing specialists, statistical programmers, etc.)
• Pharma/Biotech industry experience is ideal.
• Sourcing experience is helpful but not mandatory.

• Recruitment experience, experience in high-volume recruiting or contingent workforce hiring is a plus.
• Associate degree required. Bachelor's degree preferred, but not required if the candidate has at least 7 years of contingent workforce or recruiting experience.
• Experience with SmartRecruiters.
• Strong attention to detail and ability to process resumes efficiently.
• Must be highly organized, efficient, and capable of working under strict deadlines.
• Requires fast learners who can adapt quickly in a high-pressure environment.
• Candidates should be detail-oriented, highly organized, and efficient with meeting strict deadlines.

• Assisting on a large volume of job requisitions across business functions using SmartRecruiters applicant tracking system
• Posting jobs, reviewing resumes, and supporting the hiring process
• Heavy resume screening and data entry into internal tracking systems
• Partner closely with Recruiter to process focused requisitions
• Facilitates interview scheduling and communication with hiring managers
• Assess and review all resumes against the job requirements and document process steps
• Work directly with team manager to provide selected candidates to be reviewed by the hiring manager
• Provide status updates to Recruiter for weekly meetings
• Audit responsibilities include reviewing documentation, preparing files for government audits, and ensuring compliance with all legal requirements.