Director, UVACH Medical Group Operations - Specialty Care

Director UVACH Medical Group Operations - Specialty Care

Job Code: DI1085

ABOUT US

We are welcoming a new era in healthcare where achieving good health is just the beginning. At UVA Health Northern Virginia & Culpeper, we believe in caring for the whole person by getting to know - and making connections with - our patients. By combining the talent and expertise of our people, the breadth of capabilities across our system, and our commitment to helping our communities get better and stay healthy, we are improving the patient experience.

As a UVA Health Northern Virginia & Culpeper team member, you will have a voice in patient care decisions, support the most advanced medical technologies and feel a strong sense of satisfaction from making a difference in people's lives every day.

JOB TYPE

Classification: Exempt

Supervises Positions: Yes

JOB SUMMARY

The Director UVACH Medical Group Operations - Specialty Care provides operational oversight for the UVA Community Health (UVA CH) Medical Group specialty care physician practices in delivering the highest quality, compassionate, accessible care of patients. The UVA Community Health Medical Group Director of Operations - Specialty Care will have oversight of a portfolio of specialty clinics which may include Cardiology, Gastroenterology, Obstetrics & Gynecology, Surgery, and/or Urology.

The Director provides leadership, direction, administration, and fiscal management for operations, optimization, and growth. The Director closely partners with physician and provider leaders including Medical Directors in a clinical and administrative shared leadership model. The Director is responsible for partnering with executive leadership to develop strategic planning and ensure implementation of strategic initiatives. The Director is also responsible for updating and ensuring compliance with policies and procedures and establishing clinic goals and objectives that align with UVA CH.

The Director of Operations - Specialty Care develops talent, creates high functioning teams, and holds the Clinic Managers accountable for successfully achieving clinic goals and objectives. Additional responsibilities include ensuring compliance with regulatory standards, driving innovations in care delivery, and achieving the highest levels of clinical and operational excellence. In collaboration with the Medical Directors, this position provides leadership for the successful operations and overall performance.

The UVA Community Health Medical Group Director of Operations will ideally have previous operations experience in Specialty Care, including but not limited to Cardiology, Gastroenterology, Obstetrics & Gynecology, Surgery, and/or Urology.

Analysis: Analyzes processes and creates deliverables to provide information and recommendations for improvements.

• Breaks down problems and issues into sub-components and assesses the costs, benefits, and risks of various options.
• Is able to select and recommend the best solution based on a thorough examination of all considerations.
• Is able to explain and justify actions in a systematic and logical fashion.

Communication: Shares and receives information using clear oral, written, and interpersonal communication skills.

• Demonstrates effective written and oral communication skills.
• Actively listens, provides constructive feedback, and demonstrates respect for differing views.
• Tailors communications to diverse audiences.

Quality Improvement: Demonstrates involvement in the unit's annual and/or periodic assessment efforts, including efforts to improve the quality services.

• Understands the value of innovation and quality improvement.
• Improves processes and practices by identifying inefficiencies and redundancies.
• Demonstrates efficiency and quality in one's own work.

Customer Service: Builds relationships and maintains strategic partnerships with key internal and external stakeholders.

• Understands the importance of quality service.
• Is able to adjust and adapt service delivery to diverse customer needs and sensitivities.
• Frequently suggests and implements changes to improve the quality of service.

Financial Management: Manages tasks and resources within the department to achieve quality and meet budget requirements.

• Ensures that financial and material resources are used effectively and efficiently.
• Leverages resources to maximize utility and return on investment (ROI).
• Implements measures to minimize theft, damage, or equipment breakdown.

The incumbent may be asked to perform additional duties as assigned.

QUALIFICATIONS

Education: Graduate Degree in healthcare administration, business administration or related field

Bachelor's Degree in healthcare administration, business administration or related field and relevant experience may be considered in lieu of a Graduate Degree

Operational experience in specialty care, including but not limited to Cardiology, Gastroenterology, Obstetrics & Gynecology, and Surgery.

Experience: Five years of successful leadership experience required

Three years of healthcare experience required

Physician practice leadership experience preferred

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Licensure: N/A

Additional Skills/Requirements Required:

• Knowledge of principles and practices of healthcare management sufficient to oversee and coordinate the operation of physician practices to provide effective patient care
• Knowledge of and experience with clinical and administrative shared leadership models
• Knowledge of and experience with establishing and optimizing provider practices, including financial forecasting, expense management, and workflow standardization.
• Knowledge of and experience using practice management computer systems and applications
• Knowledge of government and reimbursement regulations and requirements, including Medicare, Medicaid, managed care and other third-party payer's guidelines
• Knowledge of best practices and benchmarking performance standards, including but not limited to clinic staffing, provider scheduling, and workflow design, inventory management and purchasing processes, quality and patient satisfaction metrics
• General knowledge of accounting practices and procedures as well as effective budgeting and forecasting practices

Skills:

• Skill in conflict resolution, problem solving, and change management.
• Skill in exercising a high degree of initiative, judgment, discretion, and decision making to achieve clinic and system-wide objectives
• Skill in planning and organizing multiple projects simultaneously with minimal or no direction, delegating and supervising responsibilities as necessary to achieve desired results
• Skill in leading teams to accomplish all strategic and operational objectives while inspiring confidence and motivation
• Skill in building diverse teams, understanding cultural differences and experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
• Skill in establishing and maintaining effective working relationships with team members, providers, executives, cross-departmental teams, patients, and the public.
• Exceptional written and oral communication and presentation skills

Abilities:

• Ability to anticipate customers' needs and manage or exceed customers' expectations for both internal and external customers
• Ability to take initiative and to exercise independent judgement, decision-making and problem-solving expertise
• Ability to establish and maintain quality control and patient satisfaction standards
• Ability to effectively communicate expectations and hold team members accountable for results
• Ability to effectively manage conflict and provide constructive and timely feedback
• Ability to competently use Microsoft Office, including Word, Excel and PowerPoint, and appropriate practice management software

Additional Skills/Requirements Preferred: N/A

PHYSICAL DEMANDS

Physical Demand Code: 3A, Administration

Work Function/Activity: Sedentary to Light Physical Demand

The job requires frequent sitting, standing, walking, and bending/stooping. Frequent repetitive body movements. Proficient communicative, auditory, and visual skills. Attention to detail and ability to write legibly. Ability to lift/push/pull up to 20 lbs. occasionally. This job description may not include all assigned duties, responsibilities, or aspects of the job described. It may be amended at any time at the sole discretion of UVA Health Northern VA & Culpeper.

OTHER

• May require the use of safety equipment, such as HEPA mask, for infection prevention: No
• On call responsibilities as directed: No
• Ability to travel between campus buildings, remote facilities, and out of town as needed: Yes