Litigation e-Filing Coordinator

Perkins Coie LLP is seeking a highly motivated Litigation e-Filing Coordinator to join its offices. As a Litigation e-Filing Coordinator you will provide centralized e-filing support in addition to coordinating resources for the case team completing the filing. This role requires a strong understanding of electronic filing processes, advanced document processing skills, and ability to provide case management support throughout the filing process. Contact with courts, both State and Federal, is required to gain knowledge and research local rules/procedures. The e-Filing Specialist will work to ensure compliance with deadline-driven filings.

ESSENTIAL FUNCTIONS

These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation.

• Support firm-wide practice groups in matters relating to litigation and patent e-filings and service of documents in the following states, but not limited to: California (Los Angeles, San Diego, San Francisco), Illinois, Oregon, and Washington.
• Serve as the dedicated point of contact for duration of e-filing requests, which may include coordinating with various Shared Services resources.
• Provide Subject Matter Expertise support to the 24/7 document processing team to provide exceptional customer service in a team-based environment.
• Provide case management support for case teams to manage the filing to the court's filing deadline.
• Coordinate with in-office mail team to ensure tracking and delivery of filing via overnight mail or courier.
• Respond to inquiries from attorneys regarding court procedures and judges' local rules for above mentioned state and federal courts.
• Act as a liaison between attorneys and courts.
• Ability to support rush and/or high touch document processing requests connected to e-filing, including rush and/or high touch TOA requests.
• Address and resolve any technical issues related to e-filing systems promptly.
• Maintain database of attorney login credentials and jurisdiction SMEs across the firm.
• Develop filing best practices for common jurisdictions in which the firm files.
• Maintain detailed records of all electronic filings, including confirmation receipts and rejections.
• Manage requests via ServiceNow workflow tool, following workflow best practices in order to seamlessly coordinate workflow between Shared teams.
• Ability to manage work using a workflow tool, including utilization of the workflow tool timers and communicate with customers through the workflow tool email mechanism.
• Be present at work during regularly scheduled working hours and as needed in the job position, consistent with the Firm's attendance expectations.

SPECIFIC SKILLS REQUIRED

• Knowledge of electronic filing procedures, federal, state and local judges' procedural rules for various states.
• Strong ability to delegate work and provide peer-level oversight in a team environment.
• Thorough knowledge of all phases of litigation, discovery, and trial procedures.
• Demonstrated skills in document /information management.
• Communicate effectively, both orally and in writing.
• Advanced document processing skills. Advanced knowledge of Microsoft Office applications, including Word, BigHand, DocXTools, Best Authority, and other software that can assist in timely e-filing support.
• Familiarity with Excel, Outlook, and Adobe Suite.
• Understanding of the firm's docketing software.
• Ability to express self verbally and in writing.
• Excellent organizational skills.
• Ability to prioritize and manage multiple assignments from different attorneys.

SPECIFIC SKILLS PREFERRED

• Communicate effectively, both orally and in writing, and establish effective working relationships throughout operational groups inside and outside the Firm.
• Well-versed in Word, Excel, Adobe, Sharepoint, BigHand and Best Authority.
• Ability to use various communication tools such as WebEx and Outlook.
• Strong command of the English language including excellent spelling, grammar, punctuation, form and style.
• Good knowledge of personal computer and system utilities or other comparable document production software.
• Excellent organizational skills for prioritizing workload.
• Thorough understanding of legal terminology and procedures pertinent to the area of assignment.
• Ability to work remotely.

EDUCATION AND EXPERIENCE

• Requires 4-5 years of significant law firm experience specifically in the understanding of litigation and e-filing.

At Perkins Coie, we look for self-motivated individuals dedicated to providing value and superior service and who have a high degree of integrity and enthusiasm for their work. We have created a company culture based on collaboration, devotion to serving our clients, and mutual respect. Perkins Coie is committed to advancing diversity and inclusion both within the firm and throughout our collective communities. Work with one of the 100 Best Companies to Work For and receive great health insurance, tuition reimbursement, and paid sabbaticals.

This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to 10 paid holidays, and family care benefits. More information regarding benefits and programs may be found here.

This position may be filled in the following location(s). The listed compensation range reflects the typical pay for this role, though it is rare for new hires to receive an offer at the top of the range. Actual compensation may vary depending on experience, skills, market conditions, and internal equity.

This position may be filled in the following location(s). The compensation depends on qualifications and experience.

Colorado compensation range: $67,490 to $100,280 annually

Illinois compensation range: $71,230 to $105,830 annually

Washington state compensation range: $71,190 to $105,780 annually

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